[NPL] Folder Action Setup 1.0b2
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[NPL] Folder Action Setup 1.0b2

From: Bill Cheeseman (cheeseb@mediaone.net)
Subject: Folder Action Setup for Mac OS 8.5

The new "folder actions" feature in Mac Os 8.5 is shaping up to be very
popular. In case you're planning an article or sidebar on folder actions, I
wanted to be sure to get in a plug for my new shareware product, "Folder
Action Setup." It is a control panel application which lets you manage your
folder action scripts in a window, where you can see what you're doing --
Apple is only providing a contextual menu interface for folder actions,
which is awkward to use.

You can download version 1.0b2 here, if you want to try it out:
I have finished the final release, but I won't post it to this URL until
October 9, when Mac OS 8.5 will supposedly go public.

Here's the Read Me for the final version:


Version 1.0 - October 9, 1998
Copyright 1998 William J. Cheeseman
All rights reserved

Folder Action Setup is a tool for managing folder actions, a new feature of
the Macintosh operating system introduced with Mac OS 8.5. Everything you
need to make folder actions part of your daily routine is available in a
single, easy-to-use control panel. Apple gave you a limited, contextual
menu interface for working with folder actions. With Folder Action Setup,
you get the window-based user interface that Apple left out of Mac OS 8.5,
with full support for drag-and-drop and other modern Macintosh

Folder Action Setup requires Mac OS 8.5 and several components which are
installed with it: the Folder Actions and AppleScript system extensions
(and the AppleScriptLib library file, for PowerPC Macs) and the Standard
Additions scripting addition.

The latest version of Folder Action Setup may be obtained at The
AppleScript Sourcebook
Send comments to Bill Cheeseman at (mailto:cheeseb@mediaone.net).


Folder Action Setup is shareware.

You may reproduce and distribute unregistered copies of Folder Action Setup
to anyone by any means, so long as this Read Me document is included with
the application and its help files, unchanged, and you charge no more than
the cost of media, shipping and handling.

You may use Folder Action Setup yourself for 30 days without charge on a
trial basis. If you continue to use it thereafter, mail a check for $7.50
US payable to William J. Cheeseman at the address below. Or, if you prefer,
take advantage of the cash discount by mailing a US $5 bill to the same
address (at your own risk). Include your postal or e-mail address, and you
will receive a key to register your personal copy.

William J. Cheeseman
51 Fiske Road
Wellesley, MA 02481-3424


To inquire about site licenses or obtaining the source code, contact Bill
Cheeseman at the above address or by e-mail at


1) Drop the Folder Action Setup control panel application icon onto your
closed System Folder. Click the OK button when you are asked whether to put
it into your Control Panels folder.

2) Drop the Folder Action Setup Help folder icon into the Help folder in
your System Folder.

Folder Action Setup is now ready to run.


Folder actions are a new feature of the Macintosh operating system,
introduced with Mac OS 8.5 in the Fall of 1998.

Folder actions are compiled AppleScript scripts which may be "attached" to
any folder. They contain special handlers which are run automatically
whenever you open or close the target folder or, while the folder is open,
move or resize it or drag items into or out of it.

Folder actions make it possible to automate many tasks which would
otherwise be difficult to script. Possible uses include the following:

*Managing a "watch" folder where new files might be dropped as a result of
network or file decompression activity. A folder action script could notify
you that a new file has arrived, for example, or automatically reroute it
to another folder based on its name, type or content.

*Setting up workflow automation systems in, for example, the publishing
industry, by using folder action scripts to process documents in stages as
you move them from folder to folder.

*Preventing users from removing required files from a folder.

*Automatically changing files dropped on a folder from one creator type to


Folder Action Setup is a control panel application, so it is readily
available in the Control Panels menu item under the Apple menu. While it is
running, click the Help button in the Folder Action Setup window to read
Apple Help documents containing complete instructions on how to use it, as
well as Apple's own help files on how to write and use your own folder
actions. Or choose Show Balloons from the Help menu and point at any
feature in the Folder Action Setup window for instant instructions on its


Running Folder Action Setup opens a window where folder actions can be
managed in a single, convenient location. Users who rely on folder actions
in their daily routine will find Folder Action Setup far more useful and
powerful than the contextual menu interface provided with the Macintosh
operating system. Newcomers to folder actions will find that Folder Action
Setup is a simpler way to explore and become familiar with them.

Using the disclosing triangles near the top of the Folder Action Setup
window, you can contract the window to keep it out of the way, or expand it
to make three sets of progressively more powerful features available.

1) The smallest panel allows you to turn folder actions on and off
temporarily. Apple does not provide an easy way to turn off folder actions,
so Folder Action Setup will be useful to everybody who occasionally needs
to work with folders without interference from attached folder actions.
They will always be turned on again when you restart your computer.

2) When the minimum window is expanded, you can manage scripts which are
already attached to any folder. In this panel, you can select a target
folder, list all of the scripts that are attached to it, detach any of the
scripts or all of them at once, and open any of them in the script editor
of your choice. You can also verify their compliance with security
requirements, described below.

3) When the window is expanded again, you can manage scripts which have not
yet been attached to the target folder. With the full window open, you can
do everything described above and also select a folder in which a set of
folder action scripts are stored, list all of the scripts it contains,
attach any or all of the listed scripts (or any other script) to the target
folder, and create new scripts in the script editor of your choice. You can
also easily add a Finder comment to any selected script, as a reminder of
what it does.

A useful feature of the full window is the list of scripts that are
available in any folder. This allows you to maintain many sets of related
folder action scripts in separate folders. With Folder Action Setup, you
can select the desired folder, then attach all of the scripts contained in
it to the target folder with the click of a single button. You can even
place aliases in a folder action scripts folder, and the list of available
scripts will automatically list their original items.

Several other powerful features, not available through Apple's contextual
menu interface, are provided. For example:

* With the click of a button, you can verify that all of the scripts
attached to the target folder and all of the scripts contained in the
current folder action scripts folder comply with folder action security
requirements. For security reasons, folder action scripts which are located
on a network volume or on a removable volume such as a Zip disk will never
be triggered. (Folder actions located on a removable volume will run,
however, if it is your startup disk.)

* With the click of a button, you can reveal the target folder in the
Finder, making it very easy to test attached folder actions on the spot by
opening and closing the folder, moving or resizing its open window, and
dragging items into and out of its open window. (Folder action scripts are
not run while their target folder is closed).

* With the click of a button, you can read and edit Finder comments
relating to any script, so that reminders of what the script is designed to
do are readily available while you are managing your folder actions.

* Extensive drag-and-drop capability is provided:

-You can select a target folder or a folder action scripts folder by
dragging it from the Finder and dropping it into the designated area of the
Folder Action Setup window.

-You can attach any script to the target folder by dragging it from the
Finder or from the list of available scripts and dropping it into the
attached scripts list box.

-You can detach a script from the target folder by dragging it from the
list of attached scripts and dropping it anywhere else in the window.

-You can copy a script into the current folder action scripts folder by
dragging it from the Finder or from the list of attached scripts into the
available scripts list box.

-You can select a script editor by dragging it from the Finder and dropping
it into the designated area of the Folder Action Setup window.

-You can open a script for editing by dragging it from the Finder or from
either list of scripts onto the name of your chosen script editor.

-You can create a text representation of the path to a script by dragging
the script from either list into any drag-and-drop text application window,
or onto the Finder to create a clipping file.

Technical Notes

Folder Action Setup is an AppleScript-based application created with
FaceSpan, the interface builder from Digital Technology International. It
requires Mac OS 8.5, including AppleScript 1.3.2 and Apple's Standard
Additions scripting addition and Folder Actions system extension (all of
which are part of the standard Mac OS 8.5 system installation). FaceSpan is
not required.

Folder Action Setup is available in two forms. One, a FaceSpan "Complete
Application," is large, but it is a free-standing application that does not
require the FaceSpan Extension (the Facespan Extension is incorporated
within it). The other, a FaceSpan "Miniature Application," is much smaller,
but it requires that version 3.0.1 or newer of the FaceSpan Extension be
installed in your Extensions folder. The FaceSpan Extension is available
free from Digital Technology International at (http://www.facespan.com).

Portions of the software are included under license. Copyright 1998
Digital Technoglogy International. All rights Reserved. For more
information call 801-226-2984 or see (http://www.facespan.com).


* Version 1.0 (10/9/98) - First public release. Changes:

-Enhanced error checks for unmounted volumes.

-Added shareware registration routines

* Version 1.0b2c2 (9/18/98) - Second private release, limited to Apple's
Allegro (Mac OS 8.5) CQF mailing list and selected others. Changes:

-Rearranged buttons to provide clearer visual indication of their scope.

-Extended scope of Verify All button to include scripts available in the
folder action scripts folder as well as those attached to the target

-Fixed bug in button enable/disable routines for Attach All button.

-Added extensive Apple Help files and linked them to the Help button.

-Changed the file type to 'APPC' (control panel application), changed the
creator type to 'FAS1' and registered it with Apple Computer, Inc., added
custom icons and associated 'BNDL' and 'FREF' resources, and added 'vers'

* Version 1.0b1c3 (8/29/98) - First private release, limited to Apple's
Allegro (Mac OS 8.5) CQF beta test mailing list and selected others.

Bill Cheeseman, Wellesley, Massachusetts (mailto:cheeseb@mediaone.net).
The AppleScript Sourcebook (http://oasis.bellevue.k12.wa.us/cheeseb/).


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