Yojimbo: an info manager that takes advantage of the Macs' capabilities
TweetFollow Us on Twitter

Yojimbo: an info manager that takes advantage of the Macs' capabilities

By "Doctor Dave" Greenbaum

Yojimbo, according to my Japanese friends often translates to "bodyguard" and that's a good name for a program that keeps and protects the little bits of information that come across our virtual desks on a daily basis. It's no wonder Bare Bones (http://www.barebones.com) made it a featured app in the new Mac App Store.

Yojimbo is a database of any information you can throw at it and is most often compared to programs like Evernote or MacJournal. Yojimbo 3.0 costs US$38.99, requires Mac OS X 10.5.7 or higher, and will run on both Intel and PowerPC systems.

Of all the information-gathering apps, Yojimbo is the clear leader in Mac integration and featuring a Mac interface. BareBones, the developer of Yojimbo, has a long and rich history on the Mac platform and their expertise shines in this app.  

While information can be added via the standard typing or drag and drop method, Yojimbo also
provides hot keys for entries as well as adds itself to the service menu. I was able to keep track of various bookmarks and URLs, right from the menu bar by right clicking. What's the Japanese word for “sweet?”

For me, tracking bookmarks was the killer feature that brought me back to using Yojimbo.  I was a previous Yojimbo user, but started using other programs which offered synchronization via the web. With the uncertainty of cloud-based bookmark services, I realized the importance of keeping key information directly on my computer.

Synchronization is nice and I'll continue to use it, but I want to keep a local copy of my data under my exclusive control. I'm concerned not only about free services going away, but I also grow increasingly concerned about keeping confidential data on the web. Yojimbo supports syncing between computers via Apple's MobileMe service, but the data is not accessible directly via the me.com web site.

Similar to other information managers, Yojimbo uses the collection, label and tag model to allow quick finding and classification of information within its database. An individual piece of information can be listed in multiple folders and be tagged and labelled in multiple ways. Yojimbo handles most data formats such as text, images, PDFs, sounds, and bookmarks.  

Alternatively, instead of storing a bookmark, Yojimbo can actually make a web archive of the file, which is great for offline viewing on an airplane. Two data formats unique to the Yojimbo are serial numbers and passwords. These are securely stored in the program. I'll continue to use my Mac's keychain for my most secure passwords, but I did like storing serial numbers in this
program within Yojimbo's structure for quick search and retrieval.

Comparing Yojimbo to other products, Yojimbo's differentiation as mentioned earlier is Mac integration and Mac UI elements. The program simply feels more Mac-like than other programs I've tried.

Additionally, Yojimbo effectively uses the Mac’s function keys to bring up the Quick Input menu or to activate Yojimbo’s dock interface for dragging or direct searching.  Other programs have this, they just don't do it as well. New in version 3.0 is the ability to scan directly into the program, making it great for keeping recipes and hard copies of receipts and serial numbers.

I was disappointed with the iPad version of Yojimbo (sold separately via the iTunes App Store).  The synchronization is only from the Mac to the iPad and must be manually initiated over a local Wi-Fi connection. Information cannot be added or modified on the iPad, only viewed. Given the separate pricing, I'd suggest avoiding the iPad app until two-way synchronization is added.  

Another disappointment was the lack of a built-in backup function. Even the help menu doesn't explain how to back up Yojimbo. To find that out, you have to search Bare Bones’ FAQs. Considering the importance of information stored inside the program, failure to include an easy
backup option is a glaring error.

For version 2.0 users, the only new features is the ability to scan directly into Yojimbo as well as support for the iPad app (again sold separately). Fortunately if you are a 2.0 user, BareBones will give you 3.0 for free! That's a welcome change from most other companies’policies.

For those users needing an information manager that takes full advantage of their Mac's unique capabilities, and who don't need access to that information on devices other than a Mac, Yojimbo is a great and obvious choice. The inability to add information via an iOS device is a severely limiting factor for many users, but I hope Bare Bones will change their approach to ubiquity of information access. Considering the large number of Evernote buyers on the App Store's
first day, the writing is on the wall.

Pros: Full integration with the Mac's capabilities and functions, quick and easy data entry anywhere you are on your Mac

Cons: Lack of easy backups, inability to add information via an iOS device.

Rating: 7 out of 10

 
AAPL
$116.47
Apple Inc.
+0.16
MSFT
$47.98
Microsoft Corpora
-0.72
GOOG
$537.50
Google Inc.
+2.67

MacTech Search:
Community Search:

Software Updates via MacUpdate

Cobook 3.0.7 - Intelligent address book....
Cobook Contacts is an intuitive, engaging address book. Solve the problem of contact management with Cobook Contacts and its simple interface and powerful syncing and integration possibilities.... Read more
StatsBar 1.9 - Monitor system processes...
StatsBar gives you a comprehensive and detailed analysis of the following areas of your Mac: CPU usage Memory usage Disk usage Network and bandwidth usage Battery power and health (MacBooks only)... Read more
Cyberduck 4.6 - FTP and SFTP browser. (F...
Cyberduck is a robust FTP/FTP-TLS/SFTP browser for the Mac whose lack of visual clutter and cleverly intuitive features make it easy to use. Support for external editors and system technologies such... Read more
Maya 2015 - Professional 3D modeling and...
Maya is an award-winning software and powerful, integrated 3D modeling, animation, visual effects, and rendering solution. Because Maya is based on an open architecture, all your work can be scripted... Read more
Evernote 6.0.1 - Create searchable notes...
Evernote allows you to easily capture information in any environment using whatever device or platform you find most convenient, and makes this information accessible and searchable at anytime, from... Read more
calibre 2.11 - Complete e-library manage...
Calibre is a complete e-book library manager. Organize your collection, convert your books to multiple formats, and sync with all of your devices. Let Calibre be your multi-tasking digital... Read more
Herald 5.0.1 - Notification plugin for M...
Note: Versions 2.1.3 (for OS X 10.7), 3.0.6 (for OS X 10.8), and 4.0.8 (for OS X 10.9) are no longer supported by the developer. Herald is a notification plugin for Mail.app, Apple's Mac OS X email... Read more
Firetask 3.7 - Innovative task managemen...
Firetask uniquely combines the advantages of classical priority-and-due-date-based task management with GTD. Stay focused and on top of your commitments - Firetask's "Today" view shows all relevant... Read more
TechTool Pro 7.0.6 - Hard drive and syst...
TechTool Pro is now 7, and this is the most advanced version of the acclaimed Macintosh troubleshooting utility created in its 20-year history. Micromat has redeveloped TechTool Pro 7 to be fully 64... Read more
PhotoDesk 3.0.1 - Instagram client for p...
PhotoDesk lets you view, like, comment, and download Instagram pictures/videos! (NO Uploads! / Image Posting! Instagram forbids that! AND you *need* an *existing* Instagram account). But you can do... Read more

Latest Forum Discussions

See All

Ubisoft Gives Everyone Two New Ways to E...
Ubisoft Gives Everyone Two New Ways to Earn In-Game Stuff for Far Cry 4 Posted by Jessica Fisher on November 21st, 2014 [ permalink ] | Read more »
Golfinity – Tips, Tricks, Strategies, an...
Dig this: Would you like to know what we thought of being an infinite golfer? Check out our Golfinity review! Golfinity offers unlimited ways to test your skills at golf. Here are a few ways to make sure your score doesn’t get too high and your... | Read more »
Dark Hearts, The Sequel to Haunting Meli...
Dark Hearts, The Sequel to Haunting Melissa, is Available Now Posted by Jessica Fisher on November 21st, 2014 [ permalink ] Universal App - Designed for iPhone and iPad | Read more »
Meowza! Toyze Brings Talking Tom to Life...
Meowza! | Read more »
Square Enix Announces New Tactical RPG f...
Square Enix Announces New Tactical RPG for Mobile, Heavenstrike Rivals. Posted by Jessica Fisher on November 21st, 2014 [ permalink ] With their epic stories and gorgeous graphics, | Read more »
Quest for Revenge (Games)
Quest for Revenge 1.0.0 Device: iOS Universal Category: Games Price: $4.99, Version: 1.0.0 (iTunes) Description: The great Kingdom of the west has fallen. The gods ignore the prayers of the desperate. A dark warlord has extinguished... | Read more »
Threadz is a New Writing Adventure for Y...
Threadz is a New Writing Adventure for You and Your Friends Posted by Jessica Fisher on November 21st, 2014 [ permalink ] In the tradition of round-robin storytelling, | Read more »
SteelSeries Stratus XL Hardware Review
Made by: SteelSeries Price: $59.99 Hardware/iOS Integration Rating: 4 out of 5 stars Usability Rating: 4.5 out of 5 stars Reuse Value Rating: 4.25 out of 5 stars Build Quality Rating: 4.5 out of 5 stars Overall Rating: 4.31 out of 5 stars | Read more »
ACDSee (Photography)
ACDSee 1.0.0 Device: iOS iPhone Category: Photography Price: $1.99, Version: 1.0.0 (iTunes) Description: Capture, perfect, and share your photos with ACDSee. The ACDSee iPhone app combines an innovative camera, a powerful photo... | Read more »
ProTube for YouTube (Entertainment)
ProTube for YouTube 2.0.2 Device: iOS Universal Category: Entertainment Price: $1.99, Version: 2.0.2 (iTunes) Description: ProTube is the ultimate, fully featured YouTube app. With it's highly polished design, ProTube offers ad-free... | Read more »

Price Scanner via MacPrices.net

Save up to $400 with Apple refurbished 2014 1...
The Apple Store has restocked Apple Certified Refurbished 2014 15″ Retina MacBook Pros for up to $400 off the cost of new models. An Apple one-year warranty is included with each model, and shipping... Read more
New 13-inch 1.4GHz MacBook Air on sale for $8...
 Adorama has the 2014 13″ 1.4GHz/128GB MacBook Air on sale for $899.99 including free shipping plus NY & NJ tax only. Their price is $100 off MSRP. B&H Photo has the 13″ 1.4GHz/128GB MacBook... Read more
Apple Expected to Reverse Nine-Month Tablet S...
Apple and Samsung combined accounted for 62 percent of the nearly 36 million branded tablets shipped in 3Q 2014, according to early vendor shipment share estimates from market intelligence firm ABI... Read more
Stratos: 30 Percent of US Smartphone Owners t...
Stratos, Inc., creator of the Bluetooth Connected Card Platform, has announced results from its 2014 Holiday Mobile Payments Survey. The consumer survey found that nearly one out of three (30 percent... Read more
2014 1.4GHz Mac mini on sale for $449, save $...
 B&H Photo has lowered their price on the new 1.4GHz Mac mini to $449.99 including free shipping plus NY tax only. Their price is $50 off MSRP, and it’s the lowest price available for this new... Read more
Check Apple prices on any device with the iTr...
MacPrices is proud to offer readers a free iOS app (iPhones, iPads, & iPod touch) and Android app (Google Play and Amazon App Store) called iTracx, which allows you to glance at today’s lowest... Read more
64GB iPod touch on sale for $249, save $50
Best Buy has the 64GB iPod touch on sale for $249 on their online store for a limited time. Their price is $50 off MSRP. Choose free shipping or free local store pickup (if available). Sale price for... Read more
15″ 2.2GHz Retina MacBook Pro on sale for $17...
 B&H Photo has the 2014 15″ 2.2GHz Retina MacBook Pro on sale for $1799.99 for a limited time. Shipping is free, and B&H charges NY sales tax only. B&H will also include free copies of... Read more
New Logitech AnyAngle Case/Stand Brings Flexi...
Logitec has announced the newest addition to its suite of tablet products — the Logitech AnyAngle. A protective case with an any-angle stand for iPad Air 2 and all iPad mini models, AnyAngle is the... Read more
Notebook PC Shipments Rise Year-Over-Year as...
According to preliminary results from the upcoming DisplaySearch Quarterly Mobile PC Shipment and Forecast Report, the global notebook PC market grew 10 percent year-over-year in Q3’14 to 49.4... Read more

Jobs Board

*Apple* Solutions Consultant (ASC)- Retail S...
**Job Summary** The ASC is an Apple employee who serves as an Apple brand ambassador and influencer in a Reseller's store. The ASC's role is to grow Apple Read more
Project Manager, *Apple* Financial Services...
**Job Summary** Apple Financial Services (AFS) offers consumers, businesses and educational institutions ways to finance Apple purchases. We work with national and Read more
*Apple* Store Leader Program - College Gradu...
Job Description: Job Summary As an Apple Store Leader Program agent, you can continue your education as you major in the art of leadership at the Apple Store. You'll Read more
*Apple* Retail - Multiple Positions (US) - A...
Sales Specialist - Retail Customer Service and Sales Transform Apple Store visitors into loyal Apple customers. When customers enter the store, you're also the Read more
Senior Event Manager, *Apple* Retail Market...
…This senior level position is responsible for leading and imagining the Apple Retail Team's global event strategy. Delivering an overarching brand story; in-store, Read more
All contents are Copyright 1984-2011 by Xplain Corporation. All rights reserved. Theme designed by Icreon.