TweetFollow Us on Twitter

Local File Transfer on the Easy

Volume Number: 23 (2007)
Issue Number: 03
Column Tag: Network Administration

Local File Transfer on the Easy

Your clients, and their mail server, will love it

By Allen Hancock, ACTC

Introduction

Hello again, and welcome to another article about my favorite software. This month: DropCopy.

DropCopy by the fine folks at 10base-t.com is a quick and simple application that will allow a user to easily transfer a file or files to another user in their workgroup. It is free for groups of three or less computers, and $25 gets you a license good for larger networks.

Users look for the easiest way to get a job done, we know this. When one user needs to send a file to a colleague, the tool they tend to migrate to is e-mail. This is not a huge problem, but if you are anal like me you know that now they have a copy stored in their home directory, a copy in their outbox, a copy in their colleagues inbox, and one more wherever the document is supposed to end up. Multiply this by lots of files, and that one megabyte .pdf is just wasting too much space. Then, if their email server is hosted elsewhere, that is a lot of time wasted uploading and downloading files. The best is when that file is a 15 MB PowerPoint document they are sending back and forth... five times in a day... you get the idea.

Alternatively, they will put a file on the file server telling their colleague "its there". At this point, the colleague needs to stop what they are doing, go find that file, and are they going to remove it from the server? Not usually. Now we have extra files strewn about the server in various stages of completion, and no one person who really knows when it is OK to clean up all the detritus.

Enter DropCopy , saving the day with its little circle:


DropCopy's Drop Zone.

Drag a file there, look for your destination's name in the drop zone, and watch the file move. The file is sent from one computer directly to the other (over port 5052 for anyone running a firewall). The transfer is point to point, sparing both the mail and file server the wasted bandwidth and storage, and delivering the file to the proper colleague in an instant.

But how best to implement DropCopy? Let me begin from the beginning. As with so many applications, if we were to simply install DropCopy and let it go, it would work, but with a little extra setup and tweaking, DropCopy's true strengths shine.

Let's take a trip to www.growl.info. Using Growl will make help our users send files with the knowledge that their files made it safe in a graceful, unobtrusive fashion. Growl is a notification framework, for those of you unfamiliar, and all the cool applications are taking advantage of these good-looking notifications.


A basic growl notification
patiently waiting for me to acknowledge the file.

When I get a file, DropCopy has been instructed to let me know who it is from, and the name of the file. Oh, and did I mention there is no real limit to the size of a single file sent via DropCopy? Very cool. Once I receive a file, I will know just where to find it because of my preferences setup. We will get to those details soon.

Once you have Growl installed, DropCopy's next launch will notify you that it has registered itself with Growl. Take a quick trip to your system preferences, find the Growl Preference Pane, and let's configure the notifications as such:



My preferred growl settings to get the most of DropCopy

The reasoning behind my oh-so-picky setup? I like a good Speed Racer analogy as much as anyone, but once I know DropCopy is running, I don't want to see its ad every time I restart my computer, so let's turn "go" off. The "incoming" notification, on the other hand, is vitally important. This is the way we are going to know we have received a goody. Let's check the Sticky box here, so that if we are too busy to go look at the file, we can leave the incoming notification on the screen as a reminder we have more work to do. As far as "sent" goes, it is nice to know that we have sent a file, but there is no reason to have to click the notification away, so we are going to leave that notification at the default "only when idle" setting.

This brings us to DropCopy itself, and its plethora of choices..


General Prefs, bring 'm on!

The first page is all good. Let's turn all of these on. Launching at login is always good for handy tools. We never need to actually switch to DropCopy, so lets' get it out of our dock and Application Switcher. If we are away from the office or burning the midnight oil with no one around to send files to, there will be no reason to see the dropzone, and my favorite preference in DropCopy: "dropzone always on top."

Why is this my favorite? Because if I can see the dropzone at all time, I can use my all time favorite tip: ProxyIcon support.


With the dropzone always visible, just grab your current file's icon and Drop Away!

Once I hit save on my masterpiece, and need to transfer it to someone else, I no longer have to switch to the finder to send a file. Save, then grab that little icon from it the document's Title Bar (the "ProxyIcon"), and drag it over to the dropzone. DropCopy will show you all your available destinations, and away you go. I love this tip: ProxyIcon's rock. Thanks OS X!

There are three more prefs on that first page. The next two, location of the destinations and progress window color, really are just personal prefs. That last one though, can make or break a user's enjoyment of DropCopy.

I have made it a habit to help users gain control over their desktops by creating a " Downloads" folder. Did you see the leading space there? Now when they are looking at their Desktop in a window, this folder is waiting at the top, ready to go. By creating a specific folder for users to refer to for DropCopy'd files, they don't have to go searching for which file on their desktop was just sent over. This can go one further though, I then offer to update Safari, Firefox, etc to put their downloads in there as well. Chicks dig it. For extra brownie points, set the " Downloads" folder to sort by date modified, and add it to their sidebar. No wonder I like the Mac so much.

Ok, onto prefs page 2


Prefs page 2, as I declare they should be!

When I got started with DropCopy, there was only one noise available. To this day, I like "whistler" best. Showing feedback is always nice, Growl support is a must, as I have mentioned. Coreimage? Take it or leave it, personally I think they are cool. As far as confirmations, I will always want to be asked if someone can have my clipboard, but the rest of the notifications are best handled by Growl, so turn those off lest you be bothered by modal dialogs (a la 1989).

Now page three's prefs are very interesting indeed. Normal users will never have to venture into here, but I have really enjoyed some of these options. Have two computers on your network with your name on the current user? Rename one! You can see in earlier screenshots I have one called "Accounting". How about calling that MacMini of yours "Media Center" and you can send your encoded, home made, movies to without ever having to mess with file sharing. There are a number of cool things you can do with these preferences, especially in concert with the DropCopy menu.

Text messaging? Clipboard sharing? Look in DropCopy's Tools menu for SFTP locations too. How cool!

I could go on, but this is enough to get the point across about what a great tool DropCopy is. The only thing that could make this better would be cross-platform support. There is hope though, the developers have documented the protocol and have given it others. So if you like this, and have the wherewithal to code a nice windows or linux application, drop them a line and let's see if we can get broader platform support to this wonderful, simple to use application.

I always believed that it is the little things that make all the difference, and time after time my clients have told me that this little gem is that difference.

Happy DropCopying!


Allen Hancock has been providing on-site and remote based support based in Baton Rouge, Louisiana since 1997. When not being persnickety over details, he spends time with his wife and son. Of course, they might want to know just when that is ;-) He can be reached through his website www.hancockconsulting.net.

 

Community Search:
MacTech Search:

Software Updates via MacUpdate

BetterTouchTool 2.305 - Customize multi-...
BetterTouchTool adds many new, fully customizable gestures to the Magic Mouse, Multi-Touch MacBook trackpad, and Magic Trackpad. These gestures are customizable: Magic Mouse: Pinch in / out (zoom... Read more
calibre 3.8.0 - Complete e-book library...
Calibre is a complete e-book library manager. Organize your collection, convert your books to multiple formats, and sync with all of your devices. Let Calibre be your multi-tasking digital librarian... Read more
Carbon Copy Cloner 5.0.2 - Easy-to-use b...
Carbon Copy Cloner backups are better than ordinary backups. Suppose the unthinkable happens while you're under deadline to finish a project: your Mac is unresponsive and all you hear is an ominous,... Read more
Evernote 6.12.3 - Create searchable note...
Evernote allows you to easily capture information in any environment using whatever device or platform you find most convenient, and makes this information accessible and searchable at anytime, from... Read more
Default Folder X 5.1.6 - Enhances Open a...
Default Folder X attaches a toolbar to the right side of the Open and Save dialogs in any OS X-native application. The toolbar gives you fast access to various folders and commands. You just click on... Read more
Geekbench 4.1.2 - Measure processor and...
Geekbench provides a comprehensive set of benchmarks engineered to quickly and accurately measure processor and memory performance. Designed to make benchmarks easy to run and easy to understand,... Read more
GraphicConverter 10.5 - $39.95
GraphicConverter is an all-purpose image-editing program that can import 200 different graphic-based formats, edit the image, and export it to any of 80 available file formats. The high-end editing... Read more
Dropbox 35.4.20 - Cloud backup and synch...
Dropbox is an application that creates a special Finder folder that automatically syncs online and between your computers. It allows you to both backup files and keep them up-to-date between systems... Read more
XMind 8 Update 4 - Popular mind mapping...
XMind is the most popular mind mapping tool. Millions of people use XMind to clarify thinking, manage complex information, run brainstorming and get work organized. It couldn't be easier to get... Read more
Safari Technology Preview 11.1 - The new...
Safari Technology Preview contains the most recent additions and improvements to WebKit and the latest advances in Safari web technologies. And once installed, you will receive notifications of... Read more

The best new games we played this week -...
It's pretty much been one big release after another. We were privy to a bunch of surprises this week, with a lot of games we'd been waiting for quite some time dropping unexpectedly. We hope you're free this weekend, because there is a lot for... | Read more »
Stormbound: Kingdom Wars guide - how to...
Stormbound: Kingdom Wars is an excellent new RTS turned card battler out now on iOS and Android. Lovers of strategy will get a lot of enjoyment out of Stormbound's chess-like mechanics, and it's cardbased units are perfect for anyone who loves the... | Read more »
The best AR apps and games on iOS right...
iOS 11 has officially launched, and with it comes Apple's ARKit, a helpful framework that makes it easier than ever for developers to create mobile AR experiences. To celebrate the occassion, we're featuring some of the best AR apps and games on... | Read more »
Phoenix Wright: Ace Attorney - Spirit of...
Phoenix Wright: Ace Attorney - Spirit of Justice 1.00.00 Device: iOS Universal Category: Games Price: $.99, Version: 1.00.00 (iTunes) Description: ************************************************※IMPORTANT※・Please read the “When... | Read more »
Kpressor (Utilities)
Kpressor 1.0.0 Device: iOS Universal Category: Utilities Price: $4.99, Version: 1.0.0 (iTunes) Description: The ultimate ZIP compression application for iPhone and iPad. - Full integration of iOS 11 with support for multitasking.-... | Read more »
Find out how you can save £35 and win a...
Nothing raises excitement like a good competition, and we’re thrilled to announce our latest contest. We’ll be sending one lucky reader and a friend to the Summoners War World Arena Championship at Le Comedia in Paris on October 7th. It’s the... | Read more »
Another Lost Phone: Laura's Story...
Another Lost Phone: Laura's Story 1.0 Device: iOS Universal Category: Games Price: $2.99, Version: 1.0 (iTunes) Description: Another Lost Phone is a game about exploring the social life of a young woman whose phone you have just... | Read more »
The Witness (Games)
The Witness 1.0 Device: iOS Universal Category: Games Price: $9.99, Version: 1.0 (iTunes) Description: You wake up, alone, on a strange island full of puzzles that will challenge and surprise you. You don't remember who you are, and... | Read more »
Egg, Inc. guide - how to build your gold...
Egg, Inc.'s been around for some time now, but don't you believe for one second that this quirky clicker game has gone out of style. The game keeps popping up on Reddit and other community forums thanks to the outlandish gameplay (plus, the... | Read more »
The best deals on the App Store this wee...
Good news, everyone! Your favorite day of the week has arrived at last -- it's discount roundup day! This fine Wednesday evening we're gathering up the hottest deals on the App Store. We've got action platformers, we've got puzzle games, we've got... | Read more »

Price Scanner via MacPrices.net

Apple Offering Up To $455 Credit Toward iPhon...
iPhone 8 and 8 Plus are now available at the Apple Store, and you can receive up to $375 credit toward a new iPhone purchase when you trade in your eligible smartphone. Photo Courtesy Apple Just... Read more
AnyTrans Offers iOS Users Three Ways For Movi...
iMobie Inc. today announceed AnyTrans v6.0.1, which now can help iOS users move all data to iPhone 8/8 Plus seamlessly. The software is available both on Mac and Windows and fully able to move all... Read more
Snag a 13-inch 2.3GHz MacBook Pro for $100 of...
B&H Photo has 2017 13″ 2.3GHz MacBook Pros in stock today and on sale for $100 off MSRP, each including free shipping plus NY & NJ sales tax only: – 13-inch 2.3GHz/128GB Space Gray MacBook... Read more
Verizon offers new iPhone 8 for $100-$300 off...
Verizon is offering the new iPhone 8 for up to $300 off MSRP with an eligible trade-in: • $300 off: iPhone 6S/6S Plus/7/7 Plus, Google Pixel XL, LG G6, Moto Z2 Force, Samsung Galaxy S7/S7 edge/S8/S8... Read more
Apple Refurbished 2017 13-inch MacBook Pros a...
Apple has Certified Refurbished 2017 13″ Touch Bar MacBook Pros in stock today and available for $200-$300 off MSRP. A standard Apple one-year warranty is included with each MacBook, and shipping is... Read more
OWC USB-C Travel Dock with 5 Ports Connectivi...
OWC have announced the new OWC USB-C Travel Dock, the latest addition to their line of connectivity solutions. The USB-C Travel Dock lets you connect its integrated USB-C cable to a Mac or PC laptop... Read more
Pelican Products, Inc. Unveils Cases For All...
Pelican Products, Inc. has announced the launch of its full line of cases including Voyager, Adventurer, Protector, Ambassador, Interceptor (for the Apple iPhone 8 and 8 Plus backwards compatible... Read more
$100 off new 2017 13-inch MacBook Airs
B&H Photo has 2017 13″ MacBook Airs on sale today for $100 off MSRP including free shipping. B&H charges NY & NJ sales tax only: – 13″ 1.8GHz/128GB MacBook Air (MQD32LL/A): $899, $100 off... Read more
Apple restocks Certified Refurbished 13-inch...
Apple has Certified Refurbished 2015 13″ MacBook Airs available starting at $719 and 2016 models available starting at $809. An Apple one-year warranty is included with each MacBook, and shipping is... Read more
Is iPhone X Really The Future Of The Smartpho...
Should iPhone X even be called a telephone? It does of course support telephony and texting, but its main feature set is oriented to other things. It is also debatable whether it makes any rational... Read more

Jobs Board

Specialist - Retail Customer Services and Sal...
The position listed below is not with Tennessee Interviews but with Apple , Inc. Tennessee Interviews is a private organization that works in collaboration with Read more
Specialist - Retail Customer Services and Sal...
The position listed below is not with South Carolina Interviews but with Apple , Inc. South Carolina Interviews is a private organization that works in collaboration Read more
Behavior Technician with *Apple* Consulting...
The position listed below is not with Washington Interviews but with APPLE CONSULTING Washington Interviews is a private organization that works in collaboration Read more
Infection Control RN with *Apple* Rehab - A...
The position listed below is not with Georgia Interviews but with Apple Rehab Georgia Interviews is a private organization that works in collaboration with Read more
Specialist - Retail Customer Services and Sal...
The position listed below is not with South Carolina Interviews but with Apple , Inc. South Carolina Interviews is a private organization that works in collaboration Read more
All contents are Copyright 1984-2011 by Xplain Corporation. All rights reserved. Theme designed by Icreon.