TweetFollow Us on Twitter

Local File Transfer on the Easy

Volume Number: 23 (2007)
Issue Number: 03
Column Tag: Network Administration

Local File Transfer on the Easy

Your clients, and their mail server, will love it

By Allen Hancock, ACTC

Introduction

Hello again, and welcome to another article about my favorite software. This month: DropCopy.

DropCopy by the fine folks at 10base-t.com is a quick and simple application that will allow a user to easily transfer a file or files to another user in their workgroup. It is free for groups of three or less computers, and $25 gets you a license good for larger networks.

Users look for the easiest way to get a job done, we know this. When one user needs to send a file to a colleague, the tool they tend to migrate to is e-mail. This is not a huge problem, but if you are anal like me you know that now they have a copy stored in their home directory, a copy in their outbox, a copy in their colleagues inbox, and one more wherever the document is supposed to end up. Multiply this by lots of files, and that one megabyte .pdf is just wasting too much space. Then, if their email server is hosted elsewhere, that is a lot of time wasted uploading and downloading files. The best is when that file is a 15 MB PowerPoint document they are sending back and forth... five times in a day... you get the idea.

Alternatively, they will put a file on the file server telling their colleague "its there". At this point, the colleague needs to stop what they are doing, go find that file, and are they going to remove it from the server? Not usually. Now we have extra files strewn about the server in various stages of completion, and no one person who really knows when it is OK to clean up all the detritus.

Enter DropCopy , saving the day with its little circle:


DropCopy's Drop Zone.

Drag a file there, look for your destination's name in the drop zone, and watch the file move. The file is sent from one computer directly to the other (over port 5052 for anyone running a firewall). The transfer is point to point, sparing both the mail and file server the wasted bandwidth and storage, and delivering the file to the proper colleague in an instant.

But how best to implement DropCopy? Let me begin from the beginning. As with so many applications, if we were to simply install DropCopy and let it go, it would work, but with a little extra setup and tweaking, DropCopy's true strengths shine.

Let's take a trip to www.growl.info. Using Growl will make help our users send files with the knowledge that their files made it safe in a graceful, unobtrusive fashion. Growl is a notification framework, for those of you unfamiliar, and all the cool applications are taking advantage of these good-looking notifications.


A basic growl notification
patiently waiting for me to acknowledge the file.

When I get a file, DropCopy has been instructed to let me know who it is from, and the name of the file. Oh, and did I mention there is no real limit to the size of a single file sent via DropCopy? Very cool. Once I receive a file, I will know just where to find it because of my preferences setup. We will get to those details soon.

Once you have Growl installed, DropCopy's next launch will notify you that it has registered itself with Growl. Take a quick trip to your system preferences, find the Growl Preference Pane, and let's configure the notifications as such:



My preferred growl settings to get the most of DropCopy

The reasoning behind my oh-so-picky setup? I like a good Speed Racer analogy as much as anyone, but once I know DropCopy is running, I don't want to see its ad every time I restart my computer, so let's turn "go" off. The "incoming" notification, on the other hand, is vitally important. This is the way we are going to know we have received a goody. Let's check the Sticky box here, so that if we are too busy to go look at the file, we can leave the incoming notification on the screen as a reminder we have more work to do. As far as "sent" goes, it is nice to know that we have sent a file, but there is no reason to have to click the notification away, so we are going to leave that notification at the default "only when idle" setting.

This brings us to DropCopy itself, and its plethora of choices..


General Prefs, bring 'm on!

The first page is all good. Let's turn all of these on. Launching at login is always good for handy tools. We never need to actually switch to DropCopy, so lets' get it out of our dock and Application Switcher. If we are away from the office or burning the midnight oil with no one around to send files to, there will be no reason to see the dropzone, and my favorite preference in DropCopy: "dropzone always on top."

Why is this my favorite? Because if I can see the dropzone at all time, I can use my all time favorite tip: ProxyIcon support.


With the dropzone always visible, just grab your current file's icon and Drop Away!

Once I hit save on my masterpiece, and need to transfer it to someone else, I no longer have to switch to the finder to send a file. Save, then grab that little icon from it the document's Title Bar (the "ProxyIcon"), and drag it over to the dropzone. DropCopy will show you all your available destinations, and away you go. I love this tip: ProxyIcon's rock. Thanks OS X!

There are three more prefs on that first page. The next two, location of the destinations and progress window color, really are just personal prefs. That last one though, can make or break a user's enjoyment of DropCopy.

I have made it a habit to help users gain control over their desktops by creating a " Downloads" folder. Did you see the leading space there? Now when they are looking at their Desktop in a window, this folder is waiting at the top, ready to go. By creating a specific folder for users to refer to for DropCopy'd files, they don't have to go searching for which file on their desktop was just sent over. This can go one further though, I then offer to update Safari, Firefox, etc to put their downloads in there as well. Chicks dig it. For extra brownie points, set the " Downloads" folder to sort by date modified, and add it to their sidebar. No wonder I like the Mac so much.

Ok, onto prefs page 2


Prefs page 2, as I declare they should be!

When I got started with DropCopy, there was only one noise available. To this day, I like "whistler" best. Showing feedback is always nice, Growl support is a must, as I have mentioned. Coreimage? Take it or leave it, personally I think they are cool. As far as confirmations, I will always want to be asked if someone can have my clipboard, but the rest of the notifications are best handled by Growl, so turn those off lest you be bothered by modal dialogs (a la 1989).

Now page three's prefs are very interesting indeed. Normal users will never have to venture into here, but I have really enjoyed some of these options. Have two computers on your network with your name on the current user? Rename one! You can see in earlier screenshots I have one called "Accounting". How about calling that MacMini of yours "Media Center" and you can send your encoded, home made, movies to without ever having to mess with file sharing. There are a number of cool things you can do with these preferences, especially in concert with the DropCopy menu.

Text messaging? Clipboard sharing? Look in DropCopy's Tools menu for SFTP locations too. How cool!

I could go on, but this is enough to get the point across about what a great tool DropCopy is. The only thing that could make this better would be cross-platform support. There is hope though, the developers have documented the protocol and have given it others. So if you like this, and have the wherewithal to code a nice windows or linux application, drop them a line and let's see if we can get broader platform support to this wonderful, simple to use application.

I always believed that it is the little things that make all the difference, and time after time my clients have told me that this little gem is that difference.

Happy DropCopying!


Allen Hancock has been providing on-site and remote based support based in Baton Rouge, Louisiana since 1997. When not being persnickety over details, he spends time with his wife and son. Of course, they might want to know just when that is ;-) He can be reached through his website www.hancockconsulting.net.

 

Community Search:
MacTech Search:

Software Updates via MacUpdate

Spotify 1.0.44.100. - Stream music, crea...
Spotify is a streaming music service that gives you on-demand access to millions of songs. Whether you like driving rock, silky R&B, or grandiose classical music, Spotify's massive catalogue puts... Read more
Microsoft OneNote 15.29 - Free digital n...
OneNote is your very own digital notebook. With OneNote, you can capture that flash of genius, that moment of inspiration, or that list of errands that's too important to forget. Whether you're at... Read more
WALTR 2 2.0.8 - $39.95
WALTR 2 helps you wirelessly drag-and-drop any music, ringtones, videos, PDF, and ePub files onto your iPhone, iPad, or iPod without iTunes. It is the second major version of Softorino's critically-... Read more
Dropbox 16.3.27 - Cloud backup and synch...
Dropbox is an application that creates a special Finder folder that automatically syncs online and between your computers. It allows you to both backup files and keep them up-to-date between systems... Read more
EtreCheck 3.1.5 - For troubleshooting yo...
EtreCheck is an app that displays the important details of your system configuration and allow you to copy that information to the Clipboard. It is meant to be used with Apple Support Communities to... Read more
Carbon Copy Cloner 4.1.12 - Easy-to-use...
Carbon Copy Cloner backups are better than ordinary backups. Suppose the unthinkable happens while you're under deadline to finish a project: your Mac is unresponsive and all you hear is an ominous,... Read more
VueScan 9.5.62 - Scanner software with a...
VueScan is a scanning program that works with most high-quality flatbed and film scanners to produce scans that have excellent color fidelity and color balance. VueScan is easy to use, and has... Read more
SpamSieve 2.9.27 - Robust spam filter fo...
SpamSieve is a robust spam filter for major email clients that uses powerful Bayesian spam filtering. SpamSieve understands what your spam looks like in order to block it all, but also learns what... Read more
Fantastical 2.3.2 - Create calendar even...
Fantastical 2 is the Mac calendar you'll actually enjoy using. Creating an event with Fantastical is quick, easy, and fun: Open Fantastical with a single click or keystroke Type in your event... Read more
PCalc 4.4.4 - Full-featured scientific c...
PCalc is a full-featured, scriptable scientific calculator with support for hexadecimal, octal, and binary calculations, as well as an RPN mode, programmable functions, and an extensive set of unit... Read more

Latest Forum Discussions

See All

Track Santa with these three festive app...
Christmas is fast approaching and that means it's time to prepare for Santa's yearly pilgrimage around the globe. Christmas Eve is an exciting time as parents help their kids get ready to welcome Santa. You've got the cookies and milk all planned... | Read more »
Galaxy on Fire 3 and four other fantasti...
Galaxy on Fire 3 - Manticore brings the series back for another round of daring space battles. It's familiar territory for folks who are familiar with the franchise. If you've beaten the game and are looking to broaden your horizons, might we... | Read more »
The best apps for your holiday gift exch...
What's that, you say? You still haven't started your holiday shopping? Don't beat yourself up over it -- a lot of people have been putting it off, too. It's become easier and easier to procrastinate gift shopping thanks to a number of apps that... | Read more »
Toca Hair Salon 3 (Education)
Toca Hair Salon 3 1.0 Device: iOS Universal Category: Education Price: $2.99, Version: 1.0 (iTunes) Description: | Read more »
Winter comes to Darkwood as Seekers Note...
MyTona, based in the chilly Siberian city of Yakutsk, has brought a little festive fun to its hidden object game Seekers Notes: Hidden Mystery. The Christmas update introduces some new inhabitants to players, and with them a chance to win plenty of... | Read more »
Bully: Anniversary Edition (Games)
Bully: Anniversary Edition 1.03.1 Device: iOS Universal Category: Games Price: $6.99, Version: 1.03.1 (iTunes) Description: *** PLEASE NOTE: This game is officially supported on the following devices: iPhone 5 and newer, iPod Touch... | Read more »
PINE GROVE (Games)
PINE GROVE 1.0 Device: iOS Universal Category: Games Price: $1.99, Version: 1.0 (iTunes) Description: A pine grove where there are no footsteps of people due to continuous missing cases. The case is still unsolved and nothing has... | Read more »
Niantic teases new Pokémon announcement...
After rumors started swirling yesterday, it turns out there is an official Pokémon GO update on its way. We’ll find out what’s in store for us and our growing Pokémon collections tomorrow during the Starbucks event, but Niantic will be revealing... | Read more »
3 reasons why Nicki Minaj: The Empire is...
Nicki Minaj is as business-savvy as she is musically talented and she’s proved that by launching her own game. Designed by Glu, purveyors of other fine celebrity games like cult favorite Kim Kardashian: Hollywood, Nicki Minaj: The Empire launched... | Read more »
Clash of Clans is getting its own animat...
Riding on its unending wave of fame and success, Clash of Clans is getting an animated web series based on its Clash-A-Rama animated shorts.As opposed to the current shorts' 60 second run time, the new and improved Clash-A-Rama will be comprised of... | Read more »

Price Scanner via MacPrices.net

Never Settle for Low Performing Wifi With iOS...
AppYogi Software has announced the release of WiFi Signal Strength Status App 1.0, the company’s new utility developed exclusively for macOS. WiFi Signal Strength Status App features a unique, single... Read more
New 2016 13-inch Touch Bar MacBook Pros in st...
B&H Photo has stock of new 2016 Apple 13″ Touch Bar MacBook Pro models, each including free shipping plus NY sales tax only: - 13″ 2.9GHz/512GB Touch Bar MacBook Pro Space Gray: $1999 - 13″ 2.... Read more
New 2016 15″ Touch Bar MacBook Pros in stock...
B&H Photo has new 2016 Apple 15″ Touch Bar MacBook Pro models in stock today including free shipping plus NY sales tax only: - 15″ 2.7GHz Touch Bar MacBook Pro Space Gray: $2799 - 15″ 2.7GHz... Read more
DietSensor App Targeting Diabetes and Obesity...
DietSensor, Inc., a developer of smart food and nutrition applications designed to fight diabetes and obesity and help improve overall fitness, has announced the launch of its DietSensor app for... Read more
Holiday 2016 13-inch 2.0GHz MacBook Pro sales...
B&H has the non-Touch Bar 13″ MacBook Pros in stock today for $50-$100 off MSRP. Shipping is free, and B&H charges NY sales tax only: - 13″ 2.0GHz MacBook Pro Space Gray (MLL42LL/A): $1449 $... Read more
Holiday sale: Apple TVs for $51-$40 off MSRP,...
Best Buy has dropped their price on the 64GB Apple TV to $159.99 including free shipping. That’s $40 off MSRP. 32GB Apple TVs are on sale right now for $98 on Sams Club’s online store. That’s $51 off... Read more
12-inch Retina MacBooks, Apple refurbished, n...
Apple has restocked a full line of Certified Refurbished 2016 12″ Retina MacBooks, now available for $200-$260 off MSRP. Refurbished 2015 models are available starting at $929. Apple will include a... Read more
Holiday sale: 12-inch Retina MacBook for $100...
B&H has 12″ Retina MacBooks on sale for $100 off MSRP as part of their Holiday sale. Shipping is free, and B&H charges NY sales tax only: - 12″ 1.1GHz Space Gray Retina MacBook: $1199 $100... Read more
Apple refurbished 13-inch MacBook Airs availa...
Apple has Certified Refurbished 13″ MacBook Airs available starting at $849. An Apple one-year warranty is included with each MacBook, and shipping is free: - 13″ 1.6GHz/8GB/128GB MacBook Air: $849 $... Read more
Apple refurbished iMacs available for up to $...
Apple has Certified Refurbished 2015 21″ & 27″ iMacs available for up to $350 off MSRP. Apple’s one-year warranty is standard, and shipping is free. The following models are available: - 21″ 3.... Read more

Jobs Board

*Apple* Retail - Multiple Positions - Apple,...
Job Description: Sales Specialist - Retail Customer Service and Sales Transform Apple Store visitors into loyal Apple customers. When customers enter the store, Read more
US- *Apple* Store Leader Program - Apple (Un...
…Summary Learn and grow as you explore the art of leadership at the Apple Store. You'll master our retail business inside and out through training, hands-on Read more
Automotive Detailer - *Apple* Used Autos -...
We are currently conductinginterviews and will be accepting applications for a part-time detailer. Apple Used Autos is a great place to work andstart a career. We Read more
*Apple* Retail - Multiple Positions - Apple,...
Job Description: Sales Specialist - Retail Customer Service and Sales Transform Apple Store visitors into loyal Apple customers. When customers enter the store, Read more
*Apple* Retail - Multiple Positions- Trumbul...
Sales Specialist - Retail Customer Service and Sales Transform Apple Store visitors into loyal Apple customers. When customers enter the store, you're also the Read more
All contents are Copyright 1984-2011 by Xplain Corporation. All rights reserved. Theme designed by Icreon.