TweetFollow Us on Twitter

Local File Transfer on the Easy

Volume Number: 23 (2007)
Issue Number: 03
Column Tag: Network Administration

Local File Transfer on the Easy

Your clients, and their mail server, will love it

By Allen Hancock, ACTC

Introduction

Hello again, and welcome to another article about my favorite software. This month: DropCopy.

DropCopy by the fine folks at 10base-t.com is a quick and simple application that will allow a user to easily transfer a file or files to another user in their workgroup. It is free for groups of three or less computers, and $25 gets you a license good for larger networks.

Users look for the easiest way to get a job done, we know this. When one user needs to send a file to a colleague, the tool they tend to migrate to is e-mail. This is not a huge problem, but if you are anal like me you know that now they have a copy stored in their home directory, a copy in their outbox, a copy in their colleagues inbox, and one more wherever the document is supposed to end up. Multiply this by lots of files, and that one megabyte .pdf is just wasting too much space. Then, if their email server is hosted elsewhere, that is a lot of time wasted uploading and downloading files. The best is when that file is a 15 MB PowerPoint document they are sending back and forth... five times in a day... you get the idea.

Alternatively, they will put a file on the file server telling their colleague "its there". At this point, the colleague needs to stop what they are doing, go find that file, and are they going to remove it from the server? Not usually. Now we have extra files strewn about the server in various stages of completion, and no one person who really knows when it is OK to clean up all the detritus.

Enter DropCopy , saving the day with its little circle:


DropCopy's Drop Zone.

Drag a file there, look for your destination's name in the drop zone, and watch the file move. The file is sent from one computer directly to the other (over port 5052 for anyone running a firewall). The transfer is point to point, sparing both the mail and file server the wasted bandwidth and storage, and delivering the file to the proper colleague in an instant.

But how best to implement DropCopy? Let me begin from the beginning. As with so many applications, if we were to simply install DropCopy and let it go, it would work, but with a little extra setup and tweaking, DropCopy's true strengths shine.

Let's take a trip to www.growl.info. Using Growl will make help our users send files with the knowledge that their files made it safe in a graceful, unobtrusive fashion. Growl is a notification framework, for those of you unfamiliar, and all the cool applications are taking advantage of these good-looking notifications.


A basic growl notification
patiently waiting for me to acknowledge the file.

When I get a file, DropCopy has been instructed to let me know who it is from, and the name of the file. Oh, and did I mention there is no real limit to the size of a single file sent via DropCopy? Very cool. Once I receive a file, I will know just where to find it because of my preferences setup. We will get to those details soon.

Once you have Growl installed, DropCopy's next launch will notify you that it has registered itself with Growl. Take a quick trip to your system preferences, find the Growl Preference Pane, and let's configure the notifications as such:



My preferred growl settings to get the most of DropCopy

The reasoning behind my oh-so-picky setup? I like a good Speed Racer analogy as much as anyone, but once I know DropCopy is running, I don't want to see its ad every time I restart my computer, so let's turn "go" off. The "incoming" notification, on the other hand, is vitally important. This is the way we are going to know we have received a goody. Let's check the Sticky box here, so that if we are too busy to go look at the file, we can leave the incoming notification on the screen as a reminder we have more work to do. As far as "sent" goes, it is nice to know that we have sent a file, but there is no reason to have to click the notification away, so we are going to leave that notification at the default "only when idle" setting.

This brings us to DropCopy itself, and its plethora of choices..


General Prefs, bring 'm on!

The first page is all good. Let's turn all of these on. Launching at login is always good for handy tools. We never need to actually switch to DropCopy, so lets' get it out of our dock and Application Switcher. If we are away from the office or burning the midnight oil with no one around to send files to, there will be no reason to see the dropzone, and my favorite preference in DropCopy: "dropzone always on top."

Why is this my favorite? Because if I can see the dropzone at all time, I can use my all time favorite tip: ProxyIcon support.


With the dropzone always visible, just grab your current file's icon and Drop Away!

Once I hit save on my masterpiece, and need to transfer it to someone else, I no longer have to switch to the finder to send a file. Save, then grab that little icon from it the document's Title Bar (the "ProxyIcon"), and drag it over to the dropzone. DropCopy will show you all your available destinations, and away you go. I love this tip: ProxyIcon's rock. Thanks OS X!

There are three more prefs on that first page. The next two, location of the destinations and progress window color, really are just personal prefs. That last one though, can make or break a user's enjoyment of DropCopy.

I have made it a habit to help users gain control over their desktops by creating a " Downloads" folder. Did you see the leading space there? Now when they are looking at their Desktop in a window, this folder is waiting at the top, ready to go. By creating a specific folder for users to refer to for DropCopy'd files, they don't have to go searching for which file on their desktop was just sent over. This can go one further though, I then offer to update Safari, Firefox, etc to put their downloads in there as well. Chicks dig it. For extra brownie points, set the " Downloads" folder to sort by date modified, and add it to their sidebar. No wonder I like the Mac so much.

Ok, onto prefs page 2


Prefs page 2, as I declare they should be!

When I got started with DropCopy, there was only one noise available. To this day, I like "whistler" best. Showing feedback is always nice, Growl support is a must, as I have mentioned. Coreimage? Take it or leave it, personally I think they are cool. As far as confirmations, I will always want to be asked if someone can have my clipboard, but the rest of the notifications are best handled by Growl, so turn those off lest you be bothered by modal dialogs (a la 1989).

Now page three's prefs are very interesting indeed. Normal users will never have to venture into here, but I have really enjoyed some of these options. Have two computers on your network with your name on the current user? Rename one! You can see in earlier screenshots I have one called "Accounting". How about calling that MacMini of yours "Media Center" and you can send your encoded, home made, movies to without ever having to mess with file sharing. There are a number of cool things you can do with these preferences, especially in concert with the DropCopy menu.

Text messaging? Clipboard sharing? Look in DropCopy's Tools menu for SFTP locations too. How cool!

I could go on, but this is enough to get the point across about what a great tool DropCopy is. The only thing that could make this better would be cross-platform support. There is hope though, the developers have documented the protocol and have given it others. So if you like this, and have the wherewithal to code a nice windows or linux application, drop them a line and let's see if we can get broader platform support to this wonderful, simple to use application.

I always believed that it is the little things that make all the difference, and time after time my clients have told me that this little gem is that difference.

Happy DropCopying!


Allen Hancock has been providing on-site and remote based support based in Baton Rouge, Louisiana since 1997. When not being persnickety over details, he spends time with his wife and son. Of course, they might want to know just when that is ;-) He can be reached through his website www.hancockconsulting.net.

 

Community Search:
MacTech Search:

Software Updates via MacUpdate

PopChar 7.1 - Floating window shows avai...
We're also selling a 5-license family pack for only $25.99! PopChar helps you get the most out of your font collection. With its crystal-clear interface, PopChar X provides a frustration-free way to... Read more
BBEdit 11.1.1 - Powerful text and HTML e...
BBEdit is the leading professional HTML and text editor for the Mac. Specifically crafted in response to the needs of Web authors and software developers, this award-winning product provides a... Read more
Picasa 3.9.139 - Organize, edit, and sha...
Picasa and Picasa Web Albums allows you to organize, edit, and upload your photos to the Web from your computer in quick, simple steps. Arrange your photos into folders and albums and erase their... Read more
Mac DVDRipper Pro 5.0.5 - Copy, backup,...
Mac DVDRipper Pro is the DVD backup solution that lets you protect your DVDs from scratches, save your batteries by reading your movies from your hard disk, manage your collection with just a few... Read more
NetShade 6.2 - Browse privately using an...
This promotion is for NetShade and 1 year of Proxy and VPN services NetShade is an anonymous proxy and VPN app+service for Mac. Unblock your Internet through NetShade's high-speed proxy and VPN... Read more
CrossOver 14.1.3 - Run Windows apps on y...
CrossOver can get your Windows productivity applications and PC games up and running on your Mac quickly and easily. CrossOver runs the Windows software that you need on Mac at home, in the office,... Read more
Little Snitch 3.5.3 - Alerts you about o...
Little Snitch gives you control over your private outgoing data. Track background activity As soon as your computer connects to the Internet, applications often have permission to send any... Read more
OmniGraffle Pro 6.2.3 - Create diagrams,...
OmniGraffle Pro helps you draw beautiful diagrams, family trees, flow charts, org charts, layouts, and (mathematically speaking) any other directed or non-directed graphs. We've had people use... Read more
OmniFocus 2.2 - GTD task manager with iO...
OmniFocus helps you manage your tasks the way that you want, freeing you to focus your attention on the things that matter to you most. Capturing tasks and ideas is always a keyboard shortcut away in... Read more
1Password 5.3.2 - Powerful password mana...
1Password is a password manager that uniquely brings you both security and convenience. It is the only program that provides anti-phishing protection and goes beyond password management by adding Web... Read more

MooVee - Your Movies Guru (Entertainmen...
MooVee - Your Movies Guru 1.0 Device: iOS iPhone Category: Entertainment Price: $1.99, Version: 1.0 (iTunes) Description: MooVee helps you effortlessly manage your movies, on your iPhone. | Read more »
Geometry Wars 3: Dimensions (Games)
Geometry Wars 3: Dimensions 1.0.0 Device: iOS Universal Category: Games Price: $4.99, Version: 1.0.0 (iTunes) Description: Enjoy the next chapter in the award-winning Geometry Wars franchise and enjoy stunning, console-quality... | Read more »
CHAOS RINGS Ⅲ (Games)
CHAOS RINGS Ⅲ 1.0.0 Device: iOS Universal Category: Games Price: $19.99, Version: 1.0.0 (iTunes) Description: The newest addition to the popular smartphone RPG series is finally here! ・CHAOS RINGS Overview | Read more »
The Popular Insight Series of Travel Gui...
Getting around in a country when you can't understand the primary language can be tough. Fortunately there are several options available to help wold travellers with the important stuff like giving directions to a cab driver or asking where the... | Read more »
Desktop Dungeons is Now on the iPad Desp...
Desktop Dungeons has been a well-loved roguelike on PC for quite some time, and now it's finally available for the iPad! Just the iPad, though. Sorry iPhone users. [Read more] | Read more »
Moleskine Timepage – Calendar for iCloud...
Moleskine Timepage – Calendar for iCloud, Google & Exchange 1.0 Device: iOS iPhone Category: Productivity Price: $4.99, Version: 1.0 (iTunes) Description: The most elegant calendar for your pocket and wrist, Timepage is a... | Read more »
QuizUp Gets Social in its New Update
Plain Vanilla Corp has released a new and improved version of their popular trivia game, QuizUp. The app now emphasizes social play so you can challenge friends from all over the world. [Read more] | Read more »
The Deep (Games)
The Deep 1.0 Device: iOS Universal Category: Games Price: $1.99, Version: 1.0 (iTunes) Description: Swipe Controls Delve into the deep in this retro rogue-like! Swipe to move your diver around and keep away from the enemies as you... | Read more »
Sproggiwood (Games)
Sproggiwood 1.2.8 Device: iOS Universal Category: Games Price: $9.99, Version: 1.2.8 (iTunes) Description: Sproggiwood was developed for devices with at least 1GB of RAM. We recommend you only download Sproggiwood if your device... | Read more »
Battle of Gods: Ascension (Games)
Battle of Gods: Ascension 1.0 Device: iOS Universal Category: Games Price: $2.99, Version: 1.0 (iTunes) Description: TURN-BASED TACTICAL COMBATFight tactical battles against the forces of Hades! In Battle of Gods: Ascension you play... | Read more »

Price Scanner via MacPrices.net

Apple refurbished 2014 13-inch Retina MacBook...
The Apple Store has Apple Certified Refurbished 2014 13″ Retina MacBook Pros available for up to $400 off original MSRP, starting at $979. An Apple one-year warranty is included with each model, and... Read more
What Would the ideal Apple Productivity Platf...
For the past four years I’ve kept a foot in both the Mac and iPad camps respectively. my daily computing hours divided about 50/50 between the two devices with remarkable consistency. However, there’... Read more
PageMeUp 1.2.1 Ten Dollar Page Layout Applica...
Paris, France-based Softobe, an OS X software development company, has announced that their PageMeUp v. 1.2.1, is available on the Mac App Store for $9.99. The license can be installed on up to 5... Read more
Eight New Products For USB Type-C Application...
Fresco Logic, specialists in advanced connectivity technologies and ICs, has introduced two new product families targeting the Type-C connector recently introduced across a number of consumer... Read more
Scripps National Spelling Bee Launches Buzzwo...
Scripps National Spelling Bee fans can monitor the action at the 2015 Spelling Bee with the new Buzzworthy app for iOS, Android and Windows mobile devices. The free Buzzworthy app provides friendly... Read more
13-inch 2.5GHz MacBook Pro on sale for $120 o...
B&H Photo has the 13″ 2.5GHz MacBook Pro on sale for $979 including free shipping plus NY sales tax only. Their price is $120 off MSRP, and it’s the lowest price for this model (except for Apple’... Read more
27-inch 3.3GHz 5K iMac on sale for $1899, $10...
B&H Photo has the new 27″ 3.3GHz 5K iMac on sale for $1899.99 including free shipping plus NY tax only. Their price is $100 off MSRP. Read more
Save up to $50 on iPad Air 2, NY tax only, fr...
B&H Photo has iPad Air 2s on sale for up to $50 off MSRP including free shipping plus NY sales tax only: - 16GB iPad Air 2 WiFi: $469 $30 off - 64GB iPad Air 2 WiFi: $549.99 $50 off - 128GB iPad... Read more
Updated Mac Price Trackers
We’ve updated our Mac Price Trackers with the latest information on prices, bundles, and availability on systems from Apple’s authorized internet/catalog resellers: - 15″ MacBook Pros - 13″ MacBook... Read more
New 13-inch 2.9GHz Retina MacBook Pro on sale...
B&H Photo has the 13″ 2.9GHz/512GB Retina MacBook Pro on sale for $1699.99 including free shipping plus NY tax only. Their price is $100 off MSRP, and it’s the lowest price for this model from... Read more

Jobs Board

Program Manager, *Apple* Community Support...
**Job Summary** Apple Support Communities ( discussions. apple .com) helps customers get the most from their Apple products and services by providing access to Read more
Senior Data Scientist, *Apple* Retail - Onl...
**Job Summary** Apple Retail - Online sells Apple products to customers around the world. In addition to selling Apple products with unique services such as iPad Read more
*Apple* Solutions Consultant - Retail Sales...
**Job Summary** As an Apple Solutions Consultant (ASC) you are the link between our customers and our products. Your role is to drive the Apple business in a retail Read more
*Apple* Watch SW Application Project Manager...
**Job Summary** The Apple Watch software team is looking for an Application Engineering Project Manager to work on new projects for Apple . The successful candidate Read more
Engineering Manager for *Apple* Maps on the...
…the Maps App Team get to take part in just about any new feature in Apple Maps, often contributing a majority of the feature work. In our day-to-day engineering work, we Read more
All contents are Copyright 1984-2011 by Xplain Corporation. All rights reserved. Theme designed by Icreon.