TweetFollow Us on Twitter

Windows SharePoint Services (version 3) on the Mac

Volume Number: 22 (2006)
Issue Number: 8
Column Tag: Microsoft | Mac in the Enterprise

Windows SharePoint Services (version 3) on the Mac

by Brian Johnson

Welcome

In my last article, I discussed how Mac users could make the most of Windows SharePoint Services (version 2). In this article, I'll tell you about the next version of Windows SharePoint Services (version 3) now available in beta, and how you can use this new version effectively from the Mac.

What's New?

There are a lot of new features in Windows SharePoint Services v3. The first thing that most Mac users will notice is an updated user interface that renders much better on the Mac in both Firefox and Safari. The new templates render well and you'll notice better performance when you are customizing your sites and pages from the Mac. Figure 1 shows a Windows SharePoint v3 site in Edit Mode in Firefox.



Figure 1. SharePoint v3 site rendered in Firefox on the Mac

Windows SharePoint Services v3 ships with 6 standard site templates. These templates include some of the site types your familiar with from v2, plus a could of new ones:

  • Document Workspace
  • Team Site
  • Blog
  • Wiki
  • Meeting Workspace
  • Blank Site

The two most commonly used templates are probably the Document Workspace and the Team Site.

A Document Workspace essentially acts as a very smart folder, which supports collaboration on one or more shared documents and supporting files. The Document Library folder supports check in/checkout and versioning and the site features a Task list and a Links list that a group can use to track assignments and progress on the document.

A Team Site is very similar to a Document Workspace, but the scope is usually wider, serving the needs of a larger group of individuals. Team Sites feature a Document Library, an Announcements List, a Calendar, Contacts and a Quick Links list by default.

The Blog site is a new feature in Windows SharePoint Services v3. A blog is simply a list of stories posted with the latest item at the top of the list. This makes it easer for readers to scan a list they've seen for the latest news from the blog. The Blog site in SharePoint v3 also features an RSS feed and the ability for others to comment on blog posts. This ability to comment on posted items allows for the exchange of ideas between the author of the blog and the readers and even between the readers themselves. You can see an example of how the SharePoint v3 Blog site looks in Figure 2.



Figure 2. A Blog site in SharePoint v3.

Another new site template in SharePoint v3 is the Wiki site. A wiki is a site that allows any authorized user to edit a page quickly and easily. One of the features of the wiki that make it a powerful tool for collaboration is the ability to instantly create a new page based on a term in the current page. Adding double brackets around a word in a paragraph creates a hotlink to a new page in the wiki. Wikis work well as sites where group knowledge is stored and retrieved. For example, you can use a wiki to store information about configuring machines on the network. As the information around that topic changes, admins and users can update the data on the pages of the wiki so that the information is always up-to-date. Wikis can also be used for brainstorming, research, and for planning. Individuals and groups can use a wiki to store meeting notes and other textual information that needs to be updated on a regular basis. SharePoint v3 wiki pages work well on both the PC and the Mac, but only the PC version running in Internet Explorer features a WYSIWYG editor. Users writing to a SharePoint wiki on the Mac will need to use simple HTML markup for formatting and linking.

A Meeting Workspace is a site used to track meeting notes and schedules. At launch SharePoint v3 is scheduled to provide 5 different workspace types.

Finally, the Blank Space is just that, it's blank. This means that you can start a site with just the content you want.

New Content

The version 3 SharePoint sites features an updated Create Page where you can add many of the features I've mentioned already to an existing site. This means you can add additional Document Libraries, Wiki pages, tracking calendars, and even sub-sites to an existing SharePoint site.

The content page types that can be added to a SharePoint v3 site are broken into 5 categories; Libraries, Communications, Tracking, Customer Lists, and Web Pages.

Library types include the Document Library, the Form Library, the Wiki Page Library and the Picture Library. The only library type that might prove difficult for Mac users to use is the Form Library. Form Libraries depend on features found in Microsoft InfoPath, which isn't available on the Mac. The other library types should work fine, except in cases where functionality is dependent on an ActiveX control, for example, when you want to export a list to a spreadsheet.

Communications page types include Announcements, Contacts, and Discussion Boards. Of these, the Discussion Boards feature is interesting in that the boards created in SharePoint v3 have the look and feel of modern web discussion boards and the interface is easy to use from the Mac.

The Tracking page types include Links, Calendars, Tasks, Issue Tracking and Survey pages. One of the most exciting new features of SharePoint version 3 is the Project Tasks tracking page type. This new page type provides a Gantt Chart view that allows you to instantly see the status of items in a project list. This is a great feature for users managing small projects and it works well on the Mac. Figure 3 shows the new Project Tasks page with a few items added.



Figure 3. A Gantt Chart in a Project Tasks list.

In the Custom List category, the Custom List view is the only one that works well on the Mac. The Custom List in Datasheet View selection will work, but you don't get a datasheet, you get a simple custom list. The Import Spreadsheet function doesn't work on the Mac as this feature uses ActiveX controls.

Finally, the Web Pages category includes Basic Page, Web Part Page, and Sites and Workspaces. The Web Part Page and the Sites and Workspaces pages are fairly straightforward and should work well on the Mac. In the beta version of SharePoint v3 that I used for the article, it wasn't possible to edit the Basic Page directly in SharePoint, though you could download an edit a custom page if you need to from the document library where the page is stored. For quick, custom pages, I suggest using the Wiki Page Library feature and creating your custom pages there.

A Typical Workflow

I covered the workflow for SharePoint version 2 in my last article. That workflow is very similar in SharePoint v3, but the user interface is different so it's probably worth walking through a typical document sharing workflow from the Mac. The document workflow for SharePoint v3 is fairly straightforward and consists of the following steps. In our example, we'll add a new Microsoft Word file to a document library from the Mac.

    1. Create your new document in Microsoft Word 2004 for Mac and save it somewhere on your local machine.

    2. In your SharePoint v3 document library, click upload and use the Upload Document page to add the file you created in Word to the SharePoint document library.

    3. The document is now available in the SharePoint document library.

To modify this file, a Mac user should follow these steps to ensure that the file is locked while they work on it and is then updated properly on the SharePoint site.

    1. Check out the file by mousing over the file name in SharePoint and click Check Out in the dropdown menu.

    2. Click on the file name to download the file to the Mac.

    3. Work on the file in Word and save your work.

    4. Click Upload in the SharePoint document library to open the Upload Document page.

    5. Use the browse button to add the document to the Name text box and make sure that the Add as a new version to exiting files checkbox is checked.

    6. Click OK.

    7. At this point your document is uploaded, and you should see the page shown in Figure 4. This page prompts you to check in the document that you've uploaded so that others can work on it.



Figure 4. After updating a document that you've checked out, you'll be prompted to check it in.

Working Different

The new user interface that you'll see in SharePoint version 3 should make it easier to figure out how to check files in and out from the Mac. At the very least performance is much better in v3 on the Mac and the pages render quite well. In this article I only touched on some of the new features of SharePoint version 3 that Mac users will want to check out. For a full list of new features, take a look at some of the resources listed at the end of this article. Windows SharePoint Services (version 3) should be available in sometime in late 2006 or early 2007.

Resources:


Brian Johnson is a Product Manager with Microsoft's Macintosh Business Unit. You can read his blog at http://bufferoverrun.net and you can drop him a line at brianjo@microsoft.com

 

Community Search:
MacTech Search:

Software Updates via MacUpdate

Dropbox 37.4.29 - Cloud backup and synch...
Dropbox is an application that creates a special Finder folder that automatically syncs online and between your computers. It allows you to both backup files and keep them up-to-date between systems... Read more
iClock Pro 3.8 - Customize your menubar...
iClock Pro is a menu-bar replacement for Apple's default clock. iClock Pro is an update, total rewrite, and improvement to the popular iClock. Have the day, date, and time in different fonts and... Read more
A Better Finder Attributes 6.06 - Change...
A Better Finder Attributes is the ultimate file-tweaking tool for OS X. It combines photo-shooting date and file date changing along with a few unique tricks of its own. Change EXIF Timestamps at... Read more
Chromium 62.0.3202.62 - Fast and stable...
Chromium is an open-source browser project that aims to build a safer, faster, and more stable way for all Internet users to experience the web. Version 62.0.3202.62: High CVE-2017-5124: UXSS with... Read more
Things 3.2.1 - Elegant personal task man...
Things is a task management solution that helps to organize your tasks in an elegant and intuitive way. Things combines powerful features with simplicity through the use of tags and its intelligent... Read more
MacCleanse 6.0.5 - $29.95
MacCleanse is the product of thousands of hours of intense research and development. It meticulously scans all of the nooks and crannies of a computer for unnecessary junk that can take up huge... Read more
Fantastical 2.4.3 - Create calendar even...
Fantastical 2 is the Mac calendar you'll actually enjoy using. Creating an event with Fantastical is quick, easy, and fun: Open Fantastical with a single click or keystroke Type in your event... Read more
Google Chrome 62.0.3202.62 - Modern and...
Google Chrome is a Web browser by Google, created to be a modern platform for Web pages and applications. It utilizes very fast loading of Web pages and has a V8 engine, which is a custom built... Read more
VirtualBox 5.2.0 - x86 virtualization so...
VirtualBox is a family of powerful x86 virtualization products for enterprise as well as home use. Not only is VirtualBox an extremely feature rich, high performance product for enterprise customers... Read more
iClock Pro 3.8 - Customize your menubar...
iClock Pro is a menu-bar replacement for Apple's default clock. iClock Pro is an update, total rewrite, and improvement to the popular iClock. Have the day, date, and time in different fonts and... Read more

Warhammer Quest 2 (Games)
Warhammer Quest 2 1.0 Device: iOS Universal Category: Games Price: $4.99, Version: 1.0 (iTunes) Description: Dungeon adventures in the Warhammer World are back! | Read more »
4 of the best Halloween updates for mobi...
Halloween is certainly one of our favorite times for mobile game updates. Many popular titles celebrate this spooky season with fun festivities that can stretch from one week to even the whole month. As we draw closer and closer to Halloween, we'... | Read more »
Fire Rides guide - how to swing to succe...
It's another day, which means another Voodoo game has come to glue our hands to our mobile phones. Yes, it's been an especially prolific month for this particular mobile publisher, but we're certainly not complaining. Fire Rides is yet another... | Read more »
Time Recoil (Games)
Time Recoil 1.0.1 Device: iOS Universal Category: Games Price: $3.99, Version: 1.0.1 (iTunes) Description: Time Recoil is a top-down shooter where you kill to slow time, dominate slow motion gunfights, and trigger devastating special... | Read more »
Campfire Cooking (Games)
Campfire Cooking 1.0 Device: iOS Universal Category: Games Price: $3.99, Version: 1.0 (iTunes) Description: | Read more »
Returner 77 (Games)
Returner 77 1.0 Device: iOS Universal Category: Games Price: $4.99, Version: 1.0 (iTunes) Description: Returner 77 is a cinematic space mystery puzzle game. You are in a giant alien spaceship hovering above Earth, after everything... | Read more »
Dune! guide - how to toe the line and ge...
Publisher Voodoo is at it again with an all new high score chaser -- Dune! In this fast-paced arcade game, you have to propel yourself along sand dunes, gaining enough momentum to jump above the line to score points, while making sure you have... | Read more »
The best deals on the App Store this wee...
Happy Tuesday, dear readers. Your favorite part of the week as officially arrived. It's time to take a look at the best deals in games. Things are admittedly a bit sparse, but there are a few diamonds in the rough to see you through if you're... | Read more »
Be the last person standing in Legacy of...
Yoozoo Games’ popular action MMO Legacy of Discord is getting a huge new update to celebrate its first anniversary. Perhaps the biggest change is the addition of an exciting survival mode titled Last Guardian. This new survival mode will pit you... | Read more »
Home Street guide - how to make friends...
From the creators of Food Street comes Home Street, a new simulation game that tasks you with building a social network and designing a beautiful home. It's a bit like The Sims, but you won't have to worry about the daily chores involved (feeding,... | Read more »

Price Scanner via MacPrices.net

13″ MacBook Pros on sale for up to $120 off M...
B&H Photo has 2017 13″ MacBook Pros in stock today and on sale for up to $120 off MSRP, each including free shipping plus NY & NJ sales tax only: – 13-inch 2.3GHz/128GB Space Gray MacBook... Read more
15″ MacBook Pros on sale for up to $200 off M...
B&H Photo has 15″ MacBook Pros on sale for up to $200 off MSRP. Shipping is free, and B&H charges sales tax in NY & NJ only: – 15″ 2.8GHz MacBook Pro Space Gray (MPTR2LL/A): $2249, $150... Read more
Roundup of Apple Certified Refurbished iMacs,...
Apple has a full line of Certified Refurbished 2017 21″ and 27″ iMacs available starting at $1019 and ranging up to $350 off original MSRP. Apple’s one-year warranty is standard, and shipping is free... Read more
Sale! 27″ 3.8GHz 5K iMac for $2098, save $201...
Amazon has the 27″ 3.8GHz 5K iMac (MNED2LL/A) on sale today for $2098 including free shipping. Their price is $201 off MSRP, and it’s the lowest price available for this model (Apple’s $1949... Read more
Sale! 10″ Apple WiFi iPad Pros for up to $100...
B&H Photo has 10.5″ WiFi iPad Pros in stock today and on sale for $50-$100 off MSRP. Each iPad includes free shipping, and B&H charges sales tax in NY & NJ only: – 10.5″ 64GB iPad Pro: $... Read more
Apple iMacs on sale for up to $130 off MSRP w...
B&H Photo has 21-inch and 27-inch iMacs in stock and on sale for up to $130 off MSRP including free shipping. B&H charges sales tax in NY & NJ only: – 27″ 3.8GHz iMac (MNED2LL/A): $2179 $... Read more
2017 3.5GHz 6-Core Mac Pro on sale for $2799,...
B&H Photo has the 2017 3.5GHz 6-Core Mac Pro (MD878LL/A) on sale today for $2799 including free shipping plus NY & NJ sales tax only . Their price is $200 off MSRP. Read more
12″ 1.2GHz Space Gray MacBook on sale for $11...
Amazon has the 2017 12″ 1.2GHz Space Gray Retina MacBook on sale for $100 off MSRP. Shipping is free: 12″ 1.2GHz Space Gray MacBook: $1199.99 $100 off MSRP Read more
Bare Bones Software Releases macOS High Sierr...
Bare Bones Software has announced the release and immediate availability of BBEdit 12.0, a significant upgrade to its professional strength text and code editor. BBEdit 12 introduces a new foundation... Read more
Yale Announces Availability of Apple HomeKit-...
Yale Locks & Hardware has announced that Apple HomeKit support for its Assure Lock family is available this month. The new Yale iM1 Network Module, which provides support for the Apple Home app... Read more

Jobs Board

*Apple* News Product Marketing Mgr., Publish...
Job Summary The Apple News Product Marketing Manager will work closely with a cross-functional group to assist in defining and marketing new features and services. Read more
Fraud Analyst, *Apple* Advertising Platform...
Job Summary Apple Ad Platforms has an opportunity to redefine advertising on mobile devices. Apple reaches hundreds of millions of iPhone, iPod touch, and iPad Read more
*Apple* Information Security - Security Data...
Job Summary This role is responsible for helping to strengthen Apple 's information security posture through the identification and curation of security event data. Read more
Lead *Apple* Solution Consultant - Apple In...
…develop a team of diverse partner employees focusing on excellence to deliver the Apple story. Even when you're not present, you will maintain a consistent influence Read more
watchOS Frameworks Engineering Manager, *App...
Job Summary Join the team that is shaping the future of software development for Apple Watch! Apple is looking for an exceptional software engineering leader to Read more
All contents are Copyright 1984-2011 by Xplain Corporation. All rights reserved. Theme designed by Icreon.