TweetFollow Us on Twitter

Guide Authoring
Volume Number:12
Issue Number:6
Column Tag:Apple Guide

Apple Guide Authoring Tools

Helping you help users help themselves

By John R. Powers, III, guideWorks, LLC

Note: Source code files accompanying article are located on MacTech CD-ROM or source code disks.

In an earlier article (MacTech Magazine 12.1 [January 1996] 67-70), we reviewed three new books about Apple Guide authoring. Now we’ll focus on the tools for Apple Guide authoring. The January article also contains a brief introduction to Apple Guide in case you need to brush up on your guide terminology.

The original Apple Guide authoring tool is Guide Maker. Two new tools have arrived. They are Danny Goodman’s Apple Guide Starter Kit and StepUp Software’s Guide Composer. We’ll examine all three tools in this review. If you are new to guide authoring, the review may help you to decide where to start. If you’re an old hand at it, the review may help you to decide what to use next.

But first, we will give you a quick overview of the Apple Guide authoring process and how these tools fit in.

The Authoring Process

To create a guide, this is what you usually do:

Task analysis. Identify and articulate the tasks that the user must accomplish.

Instructional design. Specify how the guide will support the user’s tasks.

Content writing. Create the words and images to support the instructional design.

Scripting. Mark up the content with Guide Script. This includes identifying topic areas, index terms, the formatting and sequencing of content, context checking, and automation.

Application integration. Add Apple Guide-specific code to the application. This is an optional step.

Testing. Test guides as a part of the application test suite.

Localization. Adapt the guide to serve an international market.

The authoring tools primarily support content writing and scripting. Guide Maker requires that you write your content and do your scripting with a word processor. Guide Maker takes the word-processing documents and compiles them into a guide. The Starter Kit and Guide Composer replace the word processor with WYSIWYG content entry. Scripting is done by the tool. In addition, the new tools use a new, streamlined version of Guide Maker called Guide Maker Lite for seamless compiling. Figure 1 shows how the tools are used for authoring a guide.

Figure 1. Authoring a guide

Guide Script

Underlying the process is Guide Script. It is a mark-up language that identifies Apple Guide elements, controls content layout, and sequences panels. There are about 100 commands in Guide Script. The language is a combination of definitions, content layout, and panel sequencing. It’s like “HTML meets MPW”. If you are uncomfortable with programming, you may have serious difficulty learning Guide Script. Even scripting-savvy technical writers find the learning curve to be frustratingly steep.

Guide Maker

Guide Maker is the original authoring tool developed by Apple for Apple Guide. It’s five tools in one: build guides, test the look-for search, run and diagnose guides, convert WinHelp to Guide Script, and import/export text for localization. We’ll consider only the “build guides” part here.

This is the granddaddy of all the Apple Guide authoring tools. Guide Maker and its leaner, faster offspring, Guide Maker Lite, are the only tools that can compile guides. And they only compile help content marked up with Guide Script. Until Apple releases a public API for reading and writing guides, we must use Guide Maker or Guide Maker Lite for compilation.

Guide Maker produces the most complete set of Apple Guide features. It’s the reference point for any new authoring tool. So if it does everything, why consider something else? There are lots of reasons, but the biggest one is the fact that you are required to know Guide Script.

Guide Maker itself can make the process difficult. Any error in the Guide Script syntax usually stops compilation. You fix the error and then start compilation from the beginning. There is no incremental compilation. If you have a large guide, compilation can go for many minutes before encountering an error and stopping. This iterative process of compiling, encountering errors, fixing errors, and restarting the compilation is frustrating and time-consuming.

Guide Maker requires text files as its input. This introduces problems in managing the Apple Guide elements and visualizing the final output.

In Apple Guide, everything is related to something else. For example, topic areas are related to topics which are related to sequences which are related to panels. This is shown in simplified form in Figure 2.

Figure 2. One example of the relationship of Apple Guide elements

Each of the four elements - topic area, topic, sequence, and panel - is authored separately and linked to another by referencing its name. It’s up to you to come up with meaningful names and keep track of all the elements. In a reasonably large guide, this can involve many hundreds of elements, a difficult management job for any author. Unfortunately, Guide Maker provides no support for managing all the elements.

Visualizing the final output is another difficulty. Using a word processor, you program the sequence of panels in a topic and specify the formats for how the panel content is to be displayed. When the user views the guide, Apple Guide creates a layout by “flowing” the content into the panel according to your formats. The layout process occurs at display time to allow for automatic adjustment of the panel for localized text. German, for example, requires more panel space than English, to accommodate its larger words. Apple Guide handles this text expansion at runtime. However, a word processor may not display the help content in the same form as Apple Guide. As a result, you must visualize what the help content will look like. If you are used to WYSIWYG writing, you may be frustrated.

Listing 1 shows an example of how a panel is written in Guide Script. The resulting Apple Guide panel is shown in Figure 3.

Listing 1: Apple Guide panel written in Guide Script

<Define Panel> "What is it - panel 1"
<Format> "Tag"
<PICT> 2997, RIGHT
<Format> "Body"
The guideWorks Translator creates a WinHelp project from your Apple Guide 
source files, which you can compile into a WinHelp help file using the 
Windows Help Project Editor.
<End Panel>

Figure 3. The Apple Guide panel created by
the Guide Script in Listing 1

The New Class of Authoring Tools

The Starter Kit and Guide Composer solve authoring problems by using an interface that is almost identical to what the Apple Guide user sees. The tools keep track of the panels, topics, etc., and display them in the correct sequence and layout. Finally, the tools isolate you from the Guide Script by creating it for you.

At any point in entering or editing your help content, you can have the tool create the Guide Script, write an intermediate text file, and compile it with Guide Maker Lite. Guide Maker Lite is included with the tool software, and compilation is automatic. The output from Guide Maker Lite is a production guide.

Apple Guide Starter Kit

The Starter Kit begins with an application that lets you select various guide options and preferences. The application then creates and launches another application for authoring your guide. The derived application becomes the authoring tool for your guide. You use it for entering and editing help content. The content is embedded in the application like a HyperCard stack with an application shell. This produces a very large Starter Kit “document” because of all the application overhead. This has no effect on the size of the compiled guide.

You enter topic areas, topics, and index terms in a window that looks very much like the Apple Guide access window (Figure 4). After entering a topic name, you can enter panel content in a panel-like window (Figure 5). Options are available for adding coach marks, prompts, and “Huh?” sequences. You can reuse existing panels or create new panels. The “Full” and “Tag and Body” panel formats are supported.

A book, Danny Goodman’s Apple Guide Starter Kit, accompanies the software and completely documents the tool. It also provides a lot of useful information on how to author guides and how to modify the Guide Script created by the tool.

Figure 4. Starter Kit topic area window

Figure 5. Starter Kit panel editing window

Guide Composer

Guide Composer begins with a Topic Areas window (Figure 6). You enter topic areas, and topics to go with them. A lot of support is provided for indexing and Look-For. Guide Composer can automatically generate an index list from your content if you wish. This is a great way to start an index list. Guide Composer excludes your Ignore words from the index, but you may still need to touch up the index list after automatic generation. If you prefer, topics can be selectively excluded from automatic indexing and have their index terms assigned manually. Index terms are entered in a very different way than Guide Maker and the Starter Kit. In the other tools, you assign a topic to an index term; in Guide Composer, you do the reverse - when you create a topic in the Topic Area window, you can assign an index term to it. Support for Ignore words, invisible index terms, and synonyms is also provided. The only thing not covered is the stemmer exception list.

Figure 6. Guide Composer topic area window

Panel content is entered in a panel-like window (Figure 7). Options are available for adding coach marks, “Huh?” sequences, Apple Scripts, pictures, and sound. Prompts are selected at the topic level rather than on a panel-by-panel basis as in the Starter Kit. The “Full” and “Tag and Body” panel formats are supported.

Figure 7. Guide Composer panel editing window

Guide Composer also lets you modify a “Standard Defines” file that is automatically included in the compilation. This is handy for modifying many of the defaults and adding your own definitions. Another feature allows you to enter Guide Script directly into the panel. This Guide Script is preserved in the Guide Composer document and included when the guide is compiled. (Guide Script can also be entered directly into the Starter Kit panels, but Guide Composer is more explicit about it.)

The manual describes how to use the tool, but not how to design guides. You should also refer to one of the three Apple Guide books if you want to develop good guides.

Making Choices

What are the advantages to using the Starter Kit or Guide Composer? First of all, you write your help content in the context of what the user sees. You can focus on the content without getting distracted by scripting and layout. Second, you don’t need to learn any Guide Script; the tools create the Guide Script for you. Both tools provide a quick start for guide development. You can start writing useful guides in a matter of days rather than weeks.

What do you give up by using the Starter Kit or Guide Composer? This is a trick question. The answer depends on what you want your guide to do. They are best at creating simple guides using a single-list access window. A full access window is possible, but neither tool provides sufficient support for bullet-proof Look-For searching. If you are willing to learn Guide Script, the tools provide a fast start for a more complete guide. It works like this: Use the tools to produce as complete a guide as you can, then switch to the intermediate Guide Script file to complete the project. Once you start modifying the Guide Script, you can’t go back; any changes made in the intermediate file are not retrofitted into the original document. Every time you make a change in the original document, the intermediate file is re-written from scratch and your changes in the intermediate file are lost.

You will probably want to avoid touching the intermediate Guide Script file. Once you do, it requires manually updating the intermediate file every time you make a change with the tool. Or, you can abandon the original tool and use Guide Maker with the intermediate Guide Script file. This approach has the advantages of a quick start with the Starter Kit or Guide Composer and the completeness of Guide Maker.

Features Supported

An important consideration is the Apple Guide features supported by the tools. There are many features that the new class of tools does not handle. For example, one of Apple Guide’s key features, intelligent assistance, requires context-sensitive branching. The new tools don’t support this feature. Their text editors also don’t support text search-and-replace, a major nuisance when you want to make global changes in your guide. You’ll also need a word processor and Guide Maker if you want to use any hot text. Table 1 shows some key Apple Guide features for the tools.

Apple Guide FeatureGuide Starter Guide
Full access windowYYY
Single-list access windowYYY
Presentation startup windowYNN
Guide menu placementAllAll1 available
Topic AreasYYY
SequencesAll typesBasic linearBasic linear
Context-sensitive branchingYNN
Create topics and panelsYYY
Style text in panelsYNN
FormatsAll2 available2 available
Coach marksAll2 available2 available
“Huh?” sequences and panelsAll“Huh?” One panel
must be topicper “Huh?”
Drag-and-drop editingNYY
Content search-
and-replaceY (word processor)NN
PromptsAll3 available4 available
Panel content other than textAllNonePICT and
Hot text in panel contentYNN
ButtonsAll“Huh?” only“Huh?”
and Radio
Source docs file size1X1X1,300K + 1X
Documentation provided554-page 295-page 38-page
Guide compilationYYY
Look-For testingYNN
Diagnostic supportYNN
WinHelp conversionYNN
Localization supportYNN

Table 1. Apple Guide features supported by the authoring tools


If you want to get the quickest possible start in guide development, choose the Starter Kit. It’s well documented and produces very useful guides quickly. Watch out for the limited Look-For search support. Try it out in your guides and see how you like it. You may find that you need to touch up the Guide Script to get the results you want.

If you want a more full-featured guide, use Guide Composer. It has good support for indexing and Look-For. It also supports more objects and prompts in the panel content. Watch out for the limited help menu support. You can only make guides that go into the “Help” menu position. To put it into one of the other four positions, you’ll need to modify the Guide Script.

If you plan to develop a lot of guides, use Guide Maker. It’s still the most complete tool available. It will take you longer to learn it and to produce your first guide, but you will have much more Apple Guide capability available. You may also want to start with one of the new tools and then switch over to Guide Maker as you build more confidence.

Where to get the tools

Guide Maker accompanies the book Apple Guide Complete: Designing and Developing Onscreen Assistance by Apple Developer Press. Software updates of Guide Maker and Guide Maker Lite are available from the Apple and guideWorks Web sites.

The Starter Kit accompanies the book Danny Goodman’s Apple Guide Starter Kit. A demo version of the Starter Kit can be downloaded from the guideWorks Web site. (Both books are reviewed in the January article referred to above.)

Guide Composer is published by StepUp Software (214-360-9301). A demo version of Guide Composer can be downloaded from the StepUp or guideWorks Web site.

The guideWorks Web site has lots of information about Apple Guide and Guide Maker. It also has demo versions of the Starter Kit and Guide Composer for downloading.


Community Search:
MacTech Search:

Software Updates via MacUpdate

Microsoft Office 2016 16.11 - Popular pr...
Microsoft Office 2016 - Unmistakably Office, designed for Mac. The new versions of Word, Excel, PowerPoint, Outlook, and OneNote provide the best of both worlds for Mac users - the familiar Office... Read more
Adobe Photoshop CC 2018 19.1.2 - Profess...
Photoshop CC 2018 is available as part of Adobe Creative Cloud for as little as $19.99/month (or $9.99/month if you're a previous Photoshop customer). Adobe Photoshop CC 2018, the industry standard... Read more
Adobe Dreamweaver CC 2018 -...
Dreamweaver CC 2018 is available as part of Adobe Creative Cloud for as little as $19.99/month (or $9.99/month if you're a previous Dreamweaver customer). Adobe Dreamweaver CC 2018 allows you to... Read more
Adobe Flash Player - Plug-in...
Adobe Flash Player is a cross-platform, browser-based application runtime that provides uncompromised viewing of expressive applications, content, and videos across browsers and operating systems.... Read more
Drive Genius 5.2.0 - $79.00
Drive Genius features a comprehensive Malware Scan. Automate your malware protection. Protect your investment from any threat. The Malware Scan is part of the automated DrivePulse utility. DrivePulse... Read more
MegaSeg 6.0.6 - Professional DJ and radi...
MegaSeg is a complete solution for pro audio/video DJ mixing, radio automation, and music scheduling with rock-solid performance and an easy-to-use design. Mix with visual waveforms and Magic... Read more
ffWorks 1.0.7 - Convert multimedia files...
ffWorks (was iFFmpeg), focused on simplicity, brings a fresh approach to the use of FFmpeg, allowing you to create ultra-high-quality movies without the need to write a single line of code on the... Read more
Dash 4.1.5 - Instant search and offline...
Dash is an API documentation browser and code snippet manager. Dash helps you store snippets of code, as well as instantly search and browse documentation for almost any API you might use (for a full... Read more
Evernote 7.0.3 - Create searchable notes...
Evernote allows you to easily capture information in any environment using whatever device or platform you find most convenient, and makes this information accessible and searchable at anytime, from... Read more
jAlbum Pro 15.3 - Organize your digital...
jAlbum Pro has all the features you love in jAlbum, but comes with a commercial license. You can create gorgeous custom photo galleries for the Web without writing a line of code! Beginner-friendly... Read more

Latest Forum Discussions

See All

Around the Empire: What have you missed...
Oh hi nice reader, and thanks for popping in to check out our weekly round-up of all the stuff that you might have missed across the Steel Media network. Yeah, that's right, it's a big ol' network. Obviously 148Apps is the best, but there are some... | Read more »
All the best games on sale for iPhone an...
It might not have been the greatest week for new releases on the App Store, but don't let that get you down, because there are some truly incredible games on sale for iPhone and iPad right now. Seriously, you could buy anything on this list and I... | Read more »
Everything You Need to Know About The Fo...
In just over a week, Epic Games has made a flurry of announcements. First, they revealed that Fortnite—their ultra-popular PUBG competitor—is coming to mobile. This was followed by brief sign-up period for interested beta testers before sending out... | Read more »
The best games that came out for iPhone...
It's not been the best week for games on the App Store. There are a few decent ones here and there, but nothing that's really going to make you throw down what you're doing and run to the nearest WiFi hotspot in order to download it. That's not to... | Read more »
Death Coming (Games)
Death Coming Device: iOS Universal Category: Games Price: $1.99, Version: (iTunes) Description: --- Background Story ---You Died. Pure and simple, but death was not the end. You have become an agent of Death: a... | Read more »
Hints, tips, and tricks for Empires and...
Empires and Puzzles is a slick match-stuff RPG that mixes in a bunch of city-building aspects to keep things fresh. And it's currently the Game of the Day over on the App Store. So, if you're picking it up for the first time today, we thought it'd... | Read more »
What You Need to Know About Sam Barlow’s...
Sam Barlow’s follow up to Her Story is #WarGames, an interactive video series that reimagines the 1983 film WarGames in a more present day context. It’s not exactly a game, but it’s definitely still interesting. Here are the top things you should... | Read more »
Pixel Plex Guide - How to Build Better T...
Pixel Plex is the latest city builder that has come to the App Store, and it takes a pretty different tact than the ones that came before it. Instead of being in charge of your own city by yourself, you have to work together with other players to... | Read more »
Fortnite Will Be Better Than PUBG on Mob...
Before last week, if you asked me which game I prefer between Fortnite Battle Royale and PlayerUnknown’s Battlegrounds (PUBG), I’d choose the latter just about 100% of the time. Now that we know that both games are primed to hit our mobile screens... | Read more »
Siege of Dragonspear (Games)
Siege of Dragonspear 2.5.12 Device: iOS Universal Category: Games Price: $9.99, Version: 2.5.12 (iTunes) Description: Experience the Siege of Dragonspear, an epic Baldur’s Gate tale, filled with with intrigue, magic, and monsters.... | Read more »

Price Scanner via

Sunday Sales: $200 off 13″ Touch Bar MacBook...
Amazon has new 2017 13″ 3.1GHz Touch Bar MacBook Pros on sale this weekend for $200 off MSRP, each including free shipping: – 13″ 3.1GHz/256GB Space Gray MacBook Pro (MPXV2LL/A): $1599.99 $200 off... Read more
B&H drops prices on 15″ MacBook Pros up t...
B&H Photo has dropped prices on new 2017 15″ MacBook Pros, now up to $300 off MSRP and matching Adorama’s price drop yesterday. Shipping is free, and B&H charges sales tax for NY & NJ... Read more
Apple restocks Certified Refurbished 2017 13″...
Apple has restocked Certified Refurbished 2017 13″ 2.3GHz MacBook Pros for $200-$230 off MSRP. A standard Apple one-year warranty is included with each MacBook, models receive new outer cases, and... Read more
13″ Space Gray Touch Bar MacBook Pros on sale...
Adorama has new 2017 13″ Space Gray Touch Bar MacBook Pros on sale for $150 off MSRP. Shipping is free, and Adorama charges sales tax in NY & NJ only: – 13″ 3.1GHz/256GB Space Gray MacBook Pro (... Read more
Best deal of the year on 15″ Apple MacBook Pr...
Adorama has New 2017 15″ MacBook Pros on sale for up to $300 off MSRP. Shipping is free, and Adorama charges sales tax in NJ and NY only: – 15″ 2.8GHz Touch Bar MacBook Pro Space Gray (MPTR2LL/A): $... Read more
Save $100-$150+ on 13″ Touch Bar MacBook Pros...
B&H Photo has 13″ Touch Bar MacBook Pros on sale for $100-$150 off MSRP. Shipping is free, and B&H charges sales tax for NY & NJ residents only: – 13″ 3.1GHz/256GB Space Gray MacBook Pro... Read more
Current deals on 27″ Apple iMacs, models up t...
B&H Photo has 27″ iMacs on sale for up to $150 off MSRP. Shipping is free, and B&H charges sales tax for NY & NJ residents only: – 27″ 3.8GHz iMac (MNED2LL/A): $2149 $150 off MSRP – 27″ 3... Read more
Thursday Deal: 13″ 2.3GHz MacBook Pro for $11...
B&H Photo has the 13″ 2.3GHz/128GB Space Gray MacBook Pro on sale for $100 off MSRP. Shipping is free, and B&H charges sales tax for NY & NJ residents only: – 13-inch 2.3GHz/128GB Space... Read more
How to save $100-$190 on 10″ & 12″ iPad P...
Apple is now offering Certified Refurbished 2017 10″ and 12″ iPad Pros for $100-$190 off MSRP, depending on the model. An Apple one-year warranty is included with each model, and shipping is free: –... Read more
Silver 12″ 1.3GHz MacBook on sale at B&H...
B&H Photo has the 2017 12″ 1.3GHz Silver MacBook on sale for $1399.99 including free shipping plus sales tax for NY & NJ residents only. Their price is $200 off MSRP, and it’s the lowest... Read more

Jobs Board

Art Director, *Apple* Music + Beats1 Market...
# Art Director, Apple Music + Beats1 Marketing Design Job Number: 113258081 Culver City, California, United States Posted: 07-Mar-2018 Weekly Hours: 40.00 **Job Read more
*Apple* Solution Consultant - Apple (United...
# Apple Solution Consultant Job Number: 113569564 Williston, Vermont, United States Posted: 06-Mar-2018 Weekly Hours: 40.00 **Job Summary** Are you passionate about Read more
*Apple* Media Products (AMP) Engineering Man...
# Apple Media Products (AMP) Engineering Manager Job Number: 86497853 Santa Clara Valley, California, United States Posted: 07-Mar-2018 Weekly Hours: 40.00 **Job Read more
QA Automation Engineer, *Apple* Pay - Apple...
# QA Automation Engineer, Apple Pay Job Number: 113202642 Santa Clara Valley, California, United States Posted: 02-Mar-2018 Weekly Hours: 40.00 **Job Summary** At Read more
Lead *Apple* Solution Consultant - Apple (U...
# Lead Apple Solution Consultant Long Island NY Job Number: 113486035 Long Island City, New York, United States Posted: 07-Mar-2018 Weekly Hours: 40.00 **Job Read more
All contents are Copyright 1984-2011 by Xplain Corporation. All rights reserved. Theme designed by Icreon.